Administrative Operations Coordinator

1 week ago

Tiruchi, Tamil Nadu, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 15,00,000

Administrative Specialist Job Description

This role oversees the day-to-day administrative operations of the office, including managing procurement and inventory of office supplies and assets.

  • Manage day-to-day administrative operations of the office.
  • Oversee procurement and inventory of office supplies and assets.
  • Liaise with external vendors, service providers, and building management.
  • Ensure smooth functioning of facilities, equipment, and utilities.
  • Maintain records of bills, payments, petty cash, and vendor contracts.
  • Coordinate company travel, accommodations, and meeting logistics.
  • Maintain accurate documentation and filing systems (physical & digital).
  • Assist HR with onboarding/offboarding, employee attendance, and leave tracking.
  • Ensure compliance with company policies and support internal audits.
  • Supervise housekeeping and ensure the office environment is clean and professional.
  • Support internal teams with logistics for events, trainings, or reviews.

Requirements:

  • Graduate in any discipline (Bachelor's degree required).
  • 3–5 years of proven experience in office administration or operations.
  • Proficient in MS Office Suite (Word, Excel, Outlook).
  • Excellent organizational, coordination, and communication skills.
  • Strong problem-solving abilities and attention to detail.
  • Ability to handle confidential information with discretion.
  • Experience in working with finance, HR, or compliance teams is an added advantage.

Preferred Skills:

  • Basic knowledge of office budgeting and vendor negotiations.
  • Familiarity with office management software or ERP systems.
  • Comfortable working in a fast-paced and deadline-driven environment.

Qualifications

  • Bachelor's degree or equivalent experience.
  • Strong interpersonal, customer service and communication skills.
  • Ability to multitask.

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