Senior Administrative Coordinator

1 day ago

Tiruchi, Tamil Nadu, India beBeeExecutive Full time ₹ 1,44,000 - ₹ 2,16,000
Job Title: Executive Administrator

An Administrative Manager plays a key role in ensuring that the organizational operations run smoothly and efficiently.


Key Responsibilities
  • Office Administration: Oversee daily office activities to ensure efficient operations, manage supplies inventory, and place orders as needed. Maintain a clean, organized, and functional office environment.
  • Staff Supervision: Supervise and manage administrative staff, including receptionists, clerks, and office assistants. Assign tasks, monitor performance, provide training and support as needed. Conduct performance evaluations and offer feedback for improvement.
  • Budgeting and Financial Management: Prepare and manage administrative budgets, monitor expenditures, and optimize costs related to administrative functions. Ensure accurate financial transactions and compliance with company policies.
  • Policy Implementation: Develop, implement, and enforce administrative policies and procedures. Ensure all staff members adhere to company policies and procedures. Update policies as needed to reflect changes or legal requirements.
  • Scheduling and Coordination: Manage schedules, appointments, and meetings for executives and staff. Coordinate office activities and ensure well-organized meetings and events. Handle travel arrangements, including booking flights, hotels, and transportation.
  • Communication Management: Oversee internal and external communications, including emails, phone calls, and mail. Ensure clear and efficient communication within the organization. Act as a liaison between departments and handle inquiries from clients, vendors, and staff.
  • Project Management: Assist in planning and executing administrative projects. Monitor project progress and ensure timely completion within budget. Collaborate with other departments to meet project objectives.
  • Record Keeping: Maintain and organize office records, both physical and digital. Ensure secure document storage and retrieval. Manage sensitive information confidentiality.
  • Technology and Equipment Management: Oversee maintenance and functionality of office equipment, such as computers, printers, and telephones. Coordinate with IT departments to resolve technical issues. Implement and manage office software and tools to improve efficiency.
  • Compliance and Legal Responsibilities: Ensure the office complies with legal requirements, including health and safety regulations. Handle administrative aspects of employee contracts, benefits, and HR-related documentation. Work with legal teams to ensure contract management.

Essential Skills and Qualifications
  • Strong Organizational Skills: Ability to multitask and prioritize tasks effectively.
  • Excellent Communication Skills: Strong interpersonal skills for effective communication.
  • Technical Proficiency: Proficiency in office software, e.g., Microsoft Office Suite.
  • Leadership Capabilities: Leadership and team management skills for supervising administrative staff.
  • Budgeting Knowledge: Understanding of budgeting and financial management principles.
  • Problem-Solving Skills: Ability to analyze problems and provide effective solutions.
  • Attention to Detail: High attention to detail for maintaining accurate records and reports.

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