Administrative Operations Executive

2 days ago


Tiruchi, Tamil Nadu, India beBeeManagement Full time ₹ 15,00,000 - ₹ 25,00,000

Job Overview

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  • The Admin Senior Manager oversees daily operations of the administrative team, ensuring a smooth functioning of office services and tasks.
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  • This role provides direct administrative support to senior leadership, including managing schedules, organizing meetings, and preparing documents.
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  • The point of contact for all office-related inquiries, requests, and issues.
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  • Maintain office supplies inventory and place orders when necessary; ensure office equipment and technology are in good working order.
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  • Coordinate and manage office-wide events, meetings, and conferences.
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Team Leadership and Supervision

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  • Supervise and provide guidance to administrative staff, ensuring tasks are completed accurately and efficiently.
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  • Provide training and mentorship to new administrative employees.
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  • Develop and implement workflows, processes, and procedures to optimize team performance.
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  • Conduct performance reviews and assist in developing career growth plans for administrative staff.
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Facilities Management

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  • Oversee the maintenance and upkeep of office facilities, ensuring a clean and safe working environment.
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  • Liaise with external vendors and contractors for maintenance, repairs, and office supplies.
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  • Coordinate office moves, seating arrangements, and space planning as required.
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Documentation and Reporting

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  • Maintain accurate records of office activities, expenditures, and other relevant documentation.
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  • Assist in preparing and maintaining reports, presentations, and other materials for senior leadership and key stakeholders.
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  • Ensure compliance with company policies, safety standards, and other relevant regulations.
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Process Improvement

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  • Identify areas for process improvement in administrative operations and implement solutions to increase efficiency and productivity.
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  • Work with senior management to streamline administrative procedures and improve team workflows.
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Confidentiality and Compliance

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  • Handle sensitive information and documents with discretion and confidentiality.
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  • Ensure compliance with company policies and legal requirements related to administrative functions.
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Special Projects

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  • Lead or participate in special projects as required by management, including office relocations, system upgrades, and organizational changes.
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  • Assist in developing and implementing new administrative systems or technologies.
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Qualifications

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  • Education: Bachelor's degree in Business Administration, Office Management, or related field (preferred).
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  • Experience:
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  • Minimum of 8+ years in an administrative role, with at least 4-5 years in a supervisory capacity.
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  • Proven experience managing office operations and facilities.
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  • Strong background in supporting senior management and cross-functional teams.
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  • Skills:
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  • Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
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  • Strong verbal and written communication skills.
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  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (e.g., project management tools, scheduling software).


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