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Senior Executive Support Specialist

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Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team. In this role, you will provide administrative support to senior executives, managing their daily, weekly, and monthly agendas.

As an Administrative Coordinator, you will be responsible for arranging new meetings and appointments, handling sales calls, and coordinating complex scheduling and calendar management.

You will also be involved in file and contact information updates, as well as supporting the completion of regular reports. Additionally, you will coordinate office supplies, make travel arrangements, and manage senior executives' travel logistics and activities.

Key Responsibilities:
  • Manage the daily, weekly, and monthly agenda of senior executives
  • Arrange new meetings and appointments
  • Involve in sales calls
  • File and update contact information of employees, customers, suppliers, and external partners
  • Support and facilitate the completion of regular reports
  • Coordinate office supplies and place appropriate orders
  • Make travel arrangements
  • Coordinate complex scheduling and calendar management
  • Manage senior executives' travel logistics and activities
  • Provide administrative and office support
  • Maintain confidentiality of company and employee information
Requirements:
  • Proven work experience as a Secretary or Administrative Assistant
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills
  • Strong time-management skills and ability to organize and coordinate multiple concurrent projects

Applicants must have a strong work ethic and passion for delivering exceptional results. We encourage applications from flexible team players who are willing to adapt to changes and unafraid of challenges.