Executive Assistant

6 days ago


Gurgaon, Haryana, India SATS Ltd. Full time
About SATS Ltd.
SATS is Asia's leading provider of food solutions and gateway services, operating in over 55 locations across the Asia Pacific, UK, and Middle East. Our mission is to feed and connect communities through innovative food technologies and resilient supply chains.

Job Summary
We are seeking a highly skilled Executive Assistant to provide top-notch administrative support to the Chairman of SATS India. The successful candidate will be responsible for managing complex calendars, prioritizing tasks, scheduling meetings, and coordinating travel arrangements for the team. Additionally, they will handle various administrative tasks, including answering calls, sorting mail, handling paperwork, and maintaining databases.

Key Responsibilities
* Provide comprehensive office secretarial and administrative support to the Chairman and his team.
* Handle inbound calls, inquiries, and manage meeting rooms.
* Arrange travel, process expense claims, and coordinate meetings and facilities bookings.
* Assist with office supplies and equipment maintenance.
* Perform miscellaneous administrative functions and ad-hoc research assignments.
* Maintain internal systems on a real-time basis.
* Handle confidential information professionally and discreetly.
* Ensure effective and efficient completion of various administrative tasks, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.
* Represent the Chairman externally as directed.
* Process and maintain duty travel expenses for the Chairman.

Requirements
* 5-8 years of experience as a personal assistant or other relevant administrative support experience.
* Bachelor's degree required.
* Proficiency in MS Office suite essential.
* Ability to prioritize daily workload effectively.
* Strong problem-solving skills with excellent decision-making abilities.
* Professional verbal and written communication skills.

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