Administrative HR Specialist

2 days ago

Hubli, Karnataka, India beBeeCoordinators Full time ₹ 35,00,000 - ₹ 50,00,000
Human Resources Coordinator Job Summary

As a Human Resources Coordinator, you will play a vital role in supporting the HR and Admin departments by facilitating various administrative tasks related to employee onboarding, offboarding, and personnel records management.

This role involves maintaining accurate employee records, preparing necessary documentation, and serving as a point of contact for HR-related inquiries.

Key Responsibilities:
  • Employee Onboarding Management
    • Assist in the onboarding process for new hires, including preparation of employment contracts, orientation schedules, and necessary documentation.
    • Coordinate with hiring managers to ensure a smooth onboarding experience.
  • Employee Offboarding Management
    • Handle all offboarding procedures, including planning exit interviews, final documentation, and coordination of benefits.
    • Ensure that all necessary steps are taken to maintain a positive relationship with departing employees.
  • Personnel Record Management
    • Organize and maintain employee records using designated systems.
    • Update and maintain accurate employee information, including job titles, dates of hire, and benefits enrollment.
  • Database Updates
    • Regularly update and organize internal databases.
    • Ensure data accuracy and integrity.
  • Reporting
    • Assist in generating reports on HR metrics.
    • Provide insights and recommendations for improvement based on report findings.
  • Employee Communication
    • Serve as a point of contact for employees regarding HR queries.
    • Provide clear and concise communication to address employee concerns and questions.
  • Payroll Support
    • Provide accurate timely payroll input.
    • Ensure compliance with company policies and regulations.
Administrative Responsibilities:
  • In-Country Experts – Payment Management
    • Validate service deliverables and coordinate payments with Finance.
    • Monitor and track payments to ensure timely completion.
  • External Service Providers Management
    • Maintain a database of approved suppliers and service providers.
    • Ensure compliance with company policies and regulations.
  • Document & Records Management
    • Manage company documents and records in line with established guidelines.
    • Ensure data accuracy and integrity.
  • Meeting Coordination
    • Schedule and prepare meetings, manage agendas, and record meeting minutes.
    • Ensure that all relevant stakeholders are informed and involved.
  • Audit & Compliance Management
    • Ensure all administrative records and processes comply with company policies.
    • Conduct regular audits to ensure compliance.
  • Client Agreement Management
    • Maintain client agreements, monitor renewal timelines, and track compliance.
    • Ensure that all client agreements are up-to-date and compliant.

Required Skills and Qualifications:

To be successful in this role, you will need:

  • Strong organizational and communication skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Attention to detail and ability to multitask.
  • Excellent customer service skills.
  • Basic knowledge of HR principles and practices.

Benefits:

We offer a competitive salary and benefits package, including:

  • Generous paid time off.
  • Flexible work arrangements.
  • Ongoing training and development opportunities.

How to Apply:

If you are a motivated and organized individual who is passionate about HR, please submit your application, including your resume and a cover letter outlining your experience and qualifications.

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