HR Administrative Support Specialist

3 days ago


Hubli, Karnataka, India beBeeCoordinator Full time ₹ 8 - ₹ 12
Job Overview

This role is a crucial part of the HR team, focusing on administrative tasks such as employee onboarding and offboarding, personnel record management, and database updates. The ideal candidate will be detail-oriented, organized, and possess strong communication skills.

Key Responsibilities
  • Employee Onboarding: Assist in the onboarding process for new hires by following a predefined procedure and checklist, including preparation of employment contracts and necessary documentation.
  • Employee Offboarding: Handle all offboarding procedures by following the predefined procedure and checklist, including planning exit interviews, final documentation, and coordination of benefits.
  • Personnel Record Management: Organize and maintain employee records using designated systems, including regular updates and organization of internal databases.
  • Database Updates: Regularly update and organize internal databases, including designated systems and the Global HR Shared Drive.

Administrative Responsibilities: The HR Coordinator will also be responsible for validating service deliverables, obtaining approvals, coordinating payments with Finance, managing company documents and records, scheduling meetings, recording meeting minutes, and ensuring timely distribution and follow-up on agreed actions.

The successful candidate will have excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. They will also be able to maintain confidentiality and handle sensitive information with discretion.

Skills and Qualifications: To succeed in this role, you will need to have a strong understanding of administrative principles and practices, excellent communication and interpersonal skills, and the ability to work independently with minimal supervision. You will also need to have a high level of attention to detail and accuracy, with the ability to manage multiple tasks and priorities simultaneously.



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