Global Meeting Coordinator

4 days ago

Surat, Gujarat, India beBeeMeeting Full time ₹ 15,63,000 - ₹ 21,69,000
Meeting Coordinator Role

As a Meeting Coordinator, you will play a pivotal role in scheduling high-quality meetings with US-based prospects. This is an exciting opportunity to join our global team and drive sales pipeline growth.

About the Position:

  • Lead and manage a team of meeting coordinators focused on setting qualified appointments for our sales team.
  • Develop strategies to improve cold calling, lead qualification, and meeting setting processes.
  • Monitor team performance metrics (calls made, meetings booked, show-up rate, etc.) and ensure targets are met or exceeded.
  • Collaborate closely with the Sales and Marketing teams to align outreach efforts and optimize campaign success.
  • Train, coach, and mentor appointment setters to ensure consistent messaging, quality conversations, and high team morale.
  • Utilize CRM systems (HubSpot, Salesforce, etc.) to track lead activities and maintain clean data records.
  • Continuously refine scripts, outreach strategies, and objection handling methods tailored to the US market.
  • Prepare and present weekly performance reports and improvement plans to senior management.

Key Requirements:

  • 5+ years of experience in global meeting coordination with a strong focus on cold calling for US-based clients.
  • 2+ years in a team leadership or management role in an appointment setting function.
  • Proven track record in digital marketing solutions sales outreach.
  • Strong command of English with exceptional communication, negotiation, and persuasive skills.
  • Hands-on experience using CRM, dialers, and lead tracking tools.
  • Analytical mindset with the ability to optimize team performance and lead quality.
  • Ability to work in US time zones or provide significant overlap for team and client coordination.

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