Administrative Support Professional

6 days ago

Mumbai, Maharashtra, India beBeeAdministrative Full time ₹ 16,00,000 - ₹ 23,00,000
Job Description

We are seeking a highly skilled and experienced professional to fill the role of Executive Assistant. The successful candidate will be responsible for providing administrative support to senior-level executives, ensuring seamless day-to-day operations.

Key Responsibilities
  • Partner Support:
    • Calendar Management:
    • Travel Management:
      • Booking flights, hotels, and other travel arrangements as required.
    • Expense Management - updating expenses in the company's system.
    • Claims: Updating claims on various platforms.
    • Time Sheet Management: Filling out time sheets accurately and on time.
    • Approvals: Obtaining necessary approvals from management.
    • Cab Bookings: Booking local and out-station cabs as required.
    • Interview Coordination: Coordinating interviews with candidates.
    • Billing and collection reminder mails to clients when required.
    • Coordination with finance professionals for visa purposes.
    • Entry of all Client contacts in the Partners Contact List.
    • Service request in summit for project WIP, expenditures, project closures, project adjustments.
    • Creating Vendors and clients in the system before project creation.
    • Generating Requisitions / PO for Assessors of People & Change team for their retainer ship amount and OPEs.
    • Generating requisition/ PO for Assessors for their International travels along with travel Insurances.
    • Generating Requisitions/ PO for the client /Vendors payments.
    • Generating EMDs requisitions and PO for Tenders.
    • Maintaining Files and documentation relevant to practice as instructed by Partner or Project Manager Team Support.
    • Supporting BPS- Strategy Team/ Transport & Logistics Team in Mumbai in some of their and projects/ BPS- P&C Team in the following:
      • International traveling- airfares requisitions and PO.
      • Travel Insurance requisitions and PO.
      • Helping in visa process and creating requisitions and Pos.
      • Forex arrangement.
      • Coordination in Collection of cheques from clients and Documentation.
      • Help in Tender and Proposal submission through creating EMD and Power of Attorney sometime creating SAN.
      • Supporting team in creating projects and dumps as and when required.
      • Supporting team in supplier and vendor creations.
      • Booking and coordination with Hotels Like Hyatt and Four Point for client presentations and team offsite.
      • Coordinating/booking Meeting rooms at short notice through our homepage as & when required.
      • Coordination/ Laisioning with Finance / Rekonnect and Admin Team.

Benefits

As an equal opportunity employer, we offer a competitive compensation package, comprehensive benefits, and opportunities for growth and development.

Qualifications

Minimum 3 years of experience in an executive assistant role

Degree in Business Administration or related field

Excellent communication, organizational, and interpersonal skills

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