Event Coordinator

2 weeks ago

Gurgaon, Haryana, India American Express Global Business Travel Full time

The Event Manager role at American Express Global Business Travel is focused on delivering high-quality meeting planning and execution services to clients. As part of our end-to-end management solution, you will be responsible for logistic management and may also provide creative support.

Key Responsibilities:

  • Manage ongoing key operational client contact, including proposal creation, contracting, and regular WIP reviews
  • Lead and manage support teams and/or coordinators to achieve best results
  • Source, negotiate, and contract vendors/suppliers to ensure quality services at efficient rates
  • Create and manage critical paths for events, including key dates internally and externally
  • Design and coordinate all aspects of programs, including food and beverage, activities, and transport
  • Manage attendee communications, rooming lists, and special needs
  • Coordinate air ticketing teams for seamless operations and client-facing engagement
  • Manage supplier payments and provide regular reporting on fund movements
  • Create and manage initial, negotiated, working, and final budgets throughout the program
  • Proactively manage event and account profitability
  • Ensure full financial reconciliation post-event within defined SLA parameters
  • Meet all deliverables and SLAs, both internally and externally
  • Comply with all American Express policies

Requirements:

  • Minimum of 5 years confirmed event management experience
  • Ability to work within budgetary parameters, meet critical deadlines, and handle multiple projects simultaneously
  • Excellent communication skills, written, oral, and interpersonal, with the ability to present and engage at a senior stakeholder level
  • Ability to work with corporate clients to develop programs, including destination selection, site inspections, negotiations, costing, and onsite management
  • Ability to reestablish and develop business from within existing client streams
  • Air booking experience – preferred (Galileo, Saber GDS)

What We Offer:

  • Flexible benefits tailored to each country and starting the day you do, including health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more
  • Travel perks, including deals from major travel providers on flights, hotels, cruises, and car rentals
  • Global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first
  • We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT
  • Wellbeing resources to support mental and emotional health for you and your immediate family

We are an equal opportunities employer and welcome applications from all qualified candidates. If you're passionate about our mission and believe you'd be a phenomenal addition to our team, please apply.

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