Executive Support Specialist

2 weeks ago

Bengaluru, Karnataka, India beBeeSeniorAssociate Full time ₹ 14,34,000 - ₹ 21,69,000
Job Overview

We are seeking a highly organized and detail-oriented Senior Associate to oversee the delivery of Executive Assistant (EA) support services to senior executives. The successful candidate will be responsible for managing a team of EA's, providing administrative and secretarial services, and ensuring seamless day-to-day operations.

The role requires strong organizational, communication, and interpersonal skills, with the ability to work in a fast-paced environment and prioritize multiple tasks effectively.

Key Responsibilities:
  • Manage internal and external appointments, meetings, events, videoconferences, and online meetings, including coordinating facilities, equipment, catering, agendas, and liaison with attendees and their EAs.
  • Work with travel providers to manage all aspects of travel, including booking, approvals, passport and visa requirements, costs, and itineraries, adhering to company policies.
  • Screen, action, alert, file, and delete email correspondence as required by each executive.
  • Coordinate client visits, events, mailing lists, and marketing data, establishing and maintaining relationships with clients and their respective EAs.
  • Support executives with pipeline management, opportunity administration, and reporting, as well as contact and activity administration within CRM systems.
  • Collate and process reimbursable expenses on behalf of allocated executives, reconciling and providing necessary information.
  • Collate and enter weekly timesheet information as required by each executive.
  • Provide general administrative support, including recording meeting minutes and actions, maintaining project information, recording learning hours, tool support, and data capture and administration of business information.
Requirements:
  • Minimum 6-8 years of work experience, with at least 3 years in a supervisory role.
  • At least 1 year of experience working in a team environment handling virtual secretarial services.
  • Excellent written and oral communication skills, with proficiency in MS Office and fair knowledge of MS Outlook and Lync.
  • Able to work independently and collaboratively as part of a team, with strong interpersonal and problem-solving skills.
What We Offer:

EY Global Delivery Services is a dynamic and truly global delivery network, offering a wide variety of fulfilling career opportunities that span all business disciplines. We provide continuous learning, success defined by you, transformative leadership, and a diverse and inclusive culture.

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