Commercial Invoice Coordinator

5 days ago


Dombivli, Maharashtra, India beBeeInvoicing Full time ₹ 8,00,000 - ₹ 12,00,000

Job Title: Financial Operations Specialist

About the Role:

We are seeking an experienced Financial Operations Specialist to play a key role in maintaining financial accuracy of operations by ensuring timely and precise invoicing.

The successful candidate will be responsible for preparing and issuing invoices to customers, meeting invoice delivery timelines, and ensuring all supporting documents and backups are in place.

Main Responsibilities:

  • Prepare and issue invoices to customers
  • Meet invoice delivery timelines
  • Enter invoices into customer invoicing websites
  • Submit invoices by electronic data interchange
  • Understand key areas on invoicing specific to customer
  • Check each field on the invoices before submission
  • Ensure all supporting documents and backups are in place
  • Timely and immediate update on invoice submission status in Navision
  • Maintain invoice submission logs and customer invoicing process files as reference
  • Work closely with payroll & invoicing team and accelerate the invoice submission process
  • Send out statement of accounts to customers
  • Reconcile self-billed cases with customer approved timesheets
  • Handle invoice rejections and credit and rebills
  • Maintain SOP/standard guide for complete invoicing process account wise and update it timely
  • Continuous support into improvement of platforms for invoicing
  • Assist credit control in invoicing and collection of payment

Requirements:

  • Minimum two years of relevant experience in invoicing
  • Excellent written and oral communication skills
  • Hands-on experience with Microsoft Excel (formulas, v-lookup, pivot table)
  • Good analytical & process knowledge
  • Good accounting knowledge


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