Procurement and Invoicing Specialist

1 week ago

Dombivli, Maharashtra, India beBeePurchaser Full time ₹ 50,00,000 - ₹ 70,00,000

Job Title: Purchasing and Financial Administrator

We are seeking an experienced professional to manage our procurement lifecycle, including sourcing, purchasing, and invoicing.

  • Purchasing Management:
    • Oversee the procurement process, including vendor sourcing, contract negotiation, and cost-effective purchasing decisions.
    • Create and manage purchase orders, track deliveries, and ensure timely receipt of goods and services.
    • Maintain a detailed record of all procurement activities and manage supplier data.
    • Collaborate with internal departments to forecast procurement needs and manage approval processes.
  • Invoicing and Financial Operations:
    • Use accounting software to create and manage client invoices, ensuring accuracy and alignment with purchase orders and contracts.
    • Record, track, and reconcile invoices in the system, ensuring timely payments.
    • Monitor invoice status and follow up with clients for overdue payments.
    • Resolve billing discrepancies and invoicing issues efficiently.
  • Accounting and Financial Reporting:
    • Work closely with the finance team to ensure accurate financial records and reconciliation of procurement-related expenses.
    • Maintain accurate accounting records, documenting all financial transactions related to procurement and invoicing.
    • Prepare regular reports on procurement activities, expenses, and invoice aging for management review.
    • Assist in preparing financial statements and budgets, aligning with procurement and invoicing data.
  • Vendor and Client Communication:
    • Act as the primary point of contact for vendors, ensuring smooth procurement transactions and resolving supplier issues.
    • Communicate with clients regarding billing and invoicing concerns, offering prompt resolution and maintaining positive relationships.
    • Coordinate with internal teams to ensure timely and accurate payment processing.

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