High-Level Administrative Support Professional

3 days ago


Rajkot, Gujarat, India FallenAmbers Full time
Job Brief

We are seeking a highly skilled and organized Executive Secretary to provide exceptional support to high-ranking officials within our organization. As the right-hand person, you will be responsible for maintaining the executive's schedule, planning appointments, and ensuring seamless execution of various administrative tasks.

This is an excellent opportunity for a quick professional with exceptional time management and multitasking abilities to thrive in a dynamic environment. Your diligence and competence will enable executives to focus on their managerial responsibilities without worrying about other tasks.

The primary objective of this role is to contribute to the overall efficiency of the business by ensuring all assigned administrative duties are carried out timely and efficiently.

Responsibilities
  • Maintain the executive's agenda and assist in planning appointments, board meetings, conferences, etc.
  • Attend meetings and maintain minutes
  • Receive and screen phone calls, redirecting them when necessary
  • Handle and prioritize all outgoing or incoming correspondence (emails, letters, packages, etc.)
  • Make travel arrangements for executives
  • Handle confidential documents, ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensure cost-effective orders
  • Maintain electronic and paper records, ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned
Requirements
  • Proven experience as an executive secretary or similar administrative role
  • Proficient in MS Office and back-office software (e.g., ERP)
  • In-depth knowledge of office management and basic accounting procedures, as well as technical vocabulary relevant to the industry
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or a related field

Estimated Salary: ₹25,00,000 - ₹40,00,000 per annum

Location: Rajkot, India



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