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Executive Assistant to Senior Management

4 weeks ago

Udaipur, Rajasthan, India AccorHotel Full time

Job Summary:

This role is responsible for providing high-level secretarial and administrative support to the General Manager, ensuring the smooth running of the office and the General Manager's schedule.

Key Responsibilities:

  • Manage the General Manager's diary to coordinate meetings and appointments.
  • Screen and handle phone calls, appointments, mails, and emails, taking action accordingly.
  • Take minutes at the Executive Committee Meeting.
  • Coordinate and communicate with various departments and staff on matters directed by the General Manager.
  • Prepare and manage correspondences with internal and external parties for the General Manager's signature.
  • Attend to requests from divisional, corporate, or owners' offices and facilitate accordingly.
  • Attend to residents' or patrons' special requests or complaints directed to the General Manager.
  • Coordinate travel arrangements in a highly efficient manner and prepare a detailed travel file.
  • Ensure approval forms are prepared for the General Manager's signature and approval of the Vice President Operations, e.g., leave application forms, travel approval forms, expense claims, reports, etc.
  • Maintain systematic and up-to-date filing and tracing systems.
  • Maintain and update Executive Committee and Department Heads' personal files kept in the General Manager's office.
  • Maintain and update Executive Committee and Department Heads' leave record.
  • Maintain and update Manager On Duty schedule.
  • Prepare monthly financial data reports.
  • Maintain confidentiality of sensitive matters/issues.
  • Manage and upkeep the functionality and cleanliness of the office.
  • Ensure adequate stock of office stationery.
  • Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities:

  • Maintain a complete knowledge of all F&B services, contents, and preparation methods, outlets, and hotel services/features.
  • Be fully conversant with hotel fire & life safety/emergency procedures.
  • Attend all briefings, meetings, and trainings as assigned by management.
  • Maintain a high standard of personal appearance and hygiene at all times.
  • Perform other reasonable duties assigned by management.

Qualifications:

  • Diploma education.
  • Minimum 23 years of secretarial experience with at least 1 year serving senior management level.
  • Excellent reading, writing, and oral proficiency in English language.
  • Good working knowledge of MS Excel, Word, and PowerPoint.

Remote Work: No

Employment Type: Full-time