Administrative Compliance Specialist

5 hours ago

Noida, Uttar Pradesh, India beBeeCompliance Full time ₹ 5,00,000 - ₹ 10,00,000

Job Title: Compliance Administrator

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About the Role:

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This role is responsible for providing essential administrative support to the compliance function. The successful candidate will ensure the effective coordination, maintenance and documentation of compliance activities across the institution.

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The role involves managing compliance registers, supporting audits, handling data requests and maintaining up-to-date compliance records in line with higher education regulations and UK GDPR. This includes monitoring deadlines and ensuring timely submission of statutory returns or compliance actions.

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Key Responsibilities:

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- Assist the Head of Compliance in day-to-day management of compliance obligations.

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- Maintain compliance trackers and logs (e.g., risk register, GDPR incident log, training completion log, policy review calendar).

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- Monitor deadlines and ensure timely submission of statutory returns or compliance actions.

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Documentation & Records Management:

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- Maintain accurate records of data processing activities (RoPA), data breaches and near misses, subject rights requests (e.g., DSAR log) and policy reviews and updates.

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- Support in drafting, formatting and publishing internal policies and procedures.

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Data Protection Administration:

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- Support handling of Data Subject Access Requests (DSARs) requests.

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- Ensure all records of consent, privacy notices and data processing agreements are properly archived and accessible.

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Reporting & Audit Preparation:

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- Collate documentation and evidence for internal and external audits or inspections.

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- Generate monthly and quarterly compliance status reports and dashboards for internal use.

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Staff Training & Awareness:

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- Monitor and report on completion rates of mandatory compliance training.

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- Provide administrative support for scheduling and tracking training, webinars and briefings.

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Cross-Departmental Liaison:

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- Coordinate with departments such as IT, Registry, HR, Academic Governance and Marketing to gather compliance inputs.

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- Work with the IT team to support the Head of Compliance in tracking cybersecurity compliance measures.

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Essential Qualifications & Experience:

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- At least 5 years experience in an administrative or compliance support role.

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- Excellent organizational skills with attention to detail and record-keeping.

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- Strong written and verbal communication.

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- Familiarity with data protection principles under UK GDPR.

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- Competent in using Microsoft Office (Word, Excel, Outlook, Teams).

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Working Relationships:

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- Reports to: Head of Compliance.

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- Works closely with: Compliance, Registry, HR, IT and Academic Quality Team etc.

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