Facilities and Administration Expert
2 weeks ago
We are seeking a highly organized and skilled Facilities and Administration expert to join our team at Ennoventure Technologies Pvt. Ltd.
About the RoleThis is an exciting opportunity for a facilities management professional to take on a challenging role that requires strong organizational skills, excellent communication abilities, and a keen eye for detail. As a Facilities and Administration expert, you will be responsible for ensuring the smooth operation of our office facility and guest house premises.
You will oversee a diverse range of administrative tasks, including housekeeping, cafeteria services, travel arrangements, logistics, and events organization. Your goal will be to maintain an optimal office environment that is efficient, cost-effective, and secure.
In addition to these responsibilities, you will also manage the guest house maintenance, including overseeing cleanliness, repairs, and ensuring guest satisfaction. You will conduct regular floor visits to identify and address any issues and ensure that daily observations are unique and not repetitive.
Key Responsibilities- Oversee housekeeping, cafeteria services, travel arrangements, logistics, and events organization to ensure a well-maintained and efficient office environment.
- Manage guest house maintenance, including overseeing cleanliness, repairs, and ensuring guest satisfaction.
- Ensure the safety of people and materials within the premises, including organizing safety onboarding and refresher training for all employees.
- FOLLOW PROPER DOCUMENTATION AND DATA MANAGEMENT PROCEDURES FOR THE DISPATCH AND RECEIPT OF ANY GOODS OR DOCUMENTS FROM AND TO THE OFFICE.
- Ensure full confidentiality of all artwork and customer samples received, maintaining secure and accurate inventory processes.
- Maintain an accurate inventory and manage procurement processes efficiently.
- Ensure compliance with all statutory regulations related to the contract, employment, building premises, and other relevant legal requirements.
- Establish and maintain effective communication with building owners for discussions and requirements.
- Manage relationships with vendors and contractors, including maintenance staff and janitorial services, ensuring quality and reliability.
- Oversee car parking arrangements with the respective authorities.
- Develop and manage budgets for various facility needs and expenses, implementing cost-saving methods where possible.
- Propose and execute new initiatives to improve operational efficiency and reduce costs.
- Manage maintenance activities, including preventive repairs and contracting maintenance services as needed.
- Establish and maintain a comprehensive document repository for easy access to essential records.
- Respond to emergency situations or other urgent issues involving the safety of premises and conduct property inspections and audits as needed.
- Proven experience in facilities management, administration, or a similar role.
- Strong organizational and multitasking skills.
- Excellent communication and vendor management skills.
- Ability to manage budgets and implement cost-saving initiatives.
- Knowledge of safety regulations and emergency procedures.
- Proficiency in using office management software and tools.
- Ability to handle artwork inventory and manage related tasks.
We believe that our people are critical for our ambitious growth plans. We want to build an organization where people thrive, feel included, grow professionally, and enjoy having high impact through their work.
We follow a Total rewards philosophy incorporating all elements of pay, performance rewards, wealth creation, wellbeing, learning, development, and career:
- Competitive Salary: ₹800,000 - ₹1,200,000 per annum.
- Performance-based financial rewards.
- Health insurance & Mental health programs.
- Ongoing investment in you and your skills. Specific self-development interventions based on your performance and potential.
- Compensation reviews based on role value determined by mapping and the positioning in the Market.
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