Facilities and Administration Associate

1 month ago

Bengaluru, Karnataka, India Ennoventure Technologies Pvt. Ltd. Full time
About Ennoventure Technologies Pvt. Ltd.

We are a venture-backed deeptech company revolutionizing the way we detect counterfeit goods. Our mission is to create a trusted value chain for delivering authentic products and experiences. We offer a fast-paced and highly collaborative work environment with significant opportunities for professional growth.

Your Role:

As an Associate Facilities and Administration, you will be responsible for ensuring the functionality, safety, and quality of services within our office facility and guest house premises. You will oversee a diverse range of administrative tasks to maintain an optimal office environment with a strong emphasis on cost-effectiveness and operational efficiency. Additionally, you will manage and maintain our artwork inventory and ensure the confidentiality and proper handling of all artwork and customer samples.

Key Responsibilities:
  • Oversee housekeeping, cafeteria services, travel arrangements, logistics, and events organization to ensure a well-maintained and efficient office environment.
  • Manage guest house maintenance, including overseeing cleanliness, repairs, and ensuring guest satisfaction. Conduct regular floor visits to identify and address any issues.
  • Ensure the safety of people and materials within the premises, including organizing safety onboarding and refresher training for all employees. Follow proper documentation and data management procedures for the dispatch and receipt of any goods or documents from and to the office.
  • Ensure full confidentiality of all artwork and customer samples received, maintaining secure and accurate inventory processes.
  • Maintain an accurate inventory and manage procurement processes efficiently.
  • Ensure compliance with all statutory regulations related to the contract, employment, building premises, and other relevant legal requirements. Establish and maintain effective communication with building owners for discussions and requirements.
  • Manage relationships with vendors and contractors, including maintenance staff and janitorial services, ensuring quality and reliability.
  • Oversee car parking arrangements with the respective authorities.
  • Develop and manage budgets for various facility needs and expenses, implementing cost-saving methods where possible.
  • Propose and execute new initiatives to improve operational efficiency and reduce costs.
  • Manage maintenance activities, including preventive repairs and contracting maintenance services as needed.
  • Establish and maintain a comprehensive document repository for easy access to essential records.
  • Respond to emergency situations or other urgent issues involving the safety of premises and conduct property inspections and audits as needed.
Requirements:
  • Proven experience in facilities management, administration, or a similar role.
  • Strong organizational and multitasking skills.
  • Excellent communication and vendor management skills.
  • Ability to manage budgets and implement cost-saving initiatives.
  • Knowledge of safety regulations and emergency procedures.
  • Proficiency in using office management software and tools.
  • Ability to handle artwork inventory and manage related tasks.
Benefits:
  • We believe that our people are critical for our ambitious growth plans. We want to build an organization where people thrive, feel included, grow professionally, and enjoy having high impact through their work.
  • We follow a Total rewards philosophy incorporating all elements of pay, performance rewards, wealth creation, wellbeing, learning, development, and career.

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