Facilities and Vendor Relationship Manager

11 hours ago

Chennai, Tamil Nadu, India beBeeRelationship Full time ₹ 6,00,000 - ₹ 12,00,000

This is a highly skilled role that requires someone who is proactive, not afraid to venture outside the school campus and take charge of tasks such as government office interactions, infrastructure compliance, and vendor relationships. The successful candidate will also support external events, manage school marketing campaigns, and coordinate with preschools for outreach.

Key Responsibilities:
  • Government Licensing & Compliance
    • Create and maintain a regulatory compliance calendar (Fire, DoE, Sanitary Board, Local Authority)
    • Prepare, scan, and archive documentation needed for audits or renewals
    • Attend inspections, accompany officials, and ensure corrective action plans are followed
    • Liaise with legal advisors to align school policy with latest education mandates
  • Vendor and Maintenance Oversight
    • Identify reliable vendors: collect quotes, evaluate, and negotiate pricing
    • Sign vendor MoUs, maintain files, and track validity of contracts
    • Monitor work completion (repairs, pest control, deep cleaning) and report service quality issues
  • Accounts & Audit Support
    • Organize audit folders (license copies, payment logs, MoUs)
    • Coordinate with transport, security, and housekeeping for monthly expense statements
    • Submit all vendor invoices, fuel records, and petty cash reports on time
  • Digital Marketing & Campaign Coordination
    • Coordinate first-round hiring calls for digital marketers
    • Share past lead data, campaign patterns, and strategy notes during onboarding
    • Sit in on weekly review calls and track deliverables from digital partners
    • Update digital gallery logs and gather testimonials and media permissions
  • External Events & Preschool Liaison
    • Visit preschools to conduct sessions, deliver kits, and set up stalls
    • Fix school participation in education fairs and community events
    • Assist with logistics: permissions, layouts, table setups, feedback forms, banners

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