Lead Office Coordinator

3 days ago

Lucknow, Uttar Pradesh, India beBeeAdministrative Full time ₹ 8,00,000 - ₹ 12,34,567

We are seeking a highly skilled and organized professional to assume the role of Administrative Services Coordinator. This position involves overseeing daily support operations, planning administrative procedures, and ensuring that all support activities are conducted efficiently and effectively.

JOB RESPONSIBILITIES:

  • Coordination and Planning: Plan, coordinate, and implement administrative procedures and systems to optimize efficiency.
  • Staff Performance Management: Assess staff performance, provide coaching, and guidance to ensure maximum productivity.
  • Inventory Management: Monitor inventory of office supplies and manage purchasing to stay within budget constraints.
  • Facilities Management: Oversee facilities services, maintenance activities, and tradespersons (electricians, etc.).
  • Office Operations: Organize and supervise other office activities, including recycling, renovations, event planning, housekeeping, security, pantry management, and cleanliness.
  • Policies and Regulations: Ensure operations adhere to policies and regulations.
  • Organizational Awareness: Stay informed about organizational changes and business developments.
  • Communication: Ensure the smooth flow of information within the company to facilitate other business operations.
  • Negotiations: Negotiate with vendors and travel agents for best pricing.
  • Travel Arrangements: Manage calendars and arrange travel itineraries and accommodations for employees.
  • Vendor Management: Develop and manage vendor relationships, including selection, coordination, and delivery commitments.
  • Maintenance and Upkeep: Maintain and upkeep all office assets, including AMC (Annual Maintenance Contracts).
  • EHS and Fire Safety: Implement EHS and fire safety measures.

QUALIFICATIONS AND SKILLSET:

  • Independence: Ability to work independently with minimal supervision.
  • Documentation Skills: Excellent documentation skills using MS Word, PowerPoint, Excel, etc.
  • Interpersonal Skills: Strong interpersonal skills and ability to communicate effectively with clients, colleagues, and management.
  • Time Management: Good time management skills, including prioritizing, scheduling, and adapting as necessary.
  • Communication: Excellent oral and written communication skills.
  • Teamwork: Proven ability to work as part of a team and contribute to its success.
  • Mail and Drafting: Good mailing communication and basic drafting skills.
  • Reliability: Proactive and reliable individual with ability to perform well under pressure.

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