Administrative Coordinator for High-Level Executives

7 days ago


Mumbai, Maharashtra, India Executive Solutions by j Full time

At Executive Solutions by j, we are seeking an exceptional Administrative Coordinator to provide top-tier support to our high-level executives.

The ideal candidate will possess a unique blend of organizational skills, technical proficiency, and excellent communication abilities. This individual should be comfortable managing complex calendars, scheduling meetings, and responding to emails on behalf of the executive team.

Key Responsibilities:

  • Calendar Management: Effectively manage multiple calendars, ensuring seamless coordination and efficient use of time.
  • Meeting Preparation: Assist executives in preparing for meetings, including drafting documents, slides, and meeting notes.
  • Email and Document Management: Respond to emails and document requests on behalf of executives, utilizing strong written and verbal communication skills.
  • Logistical Support: Plan and book flights, hotels, and local transportation, ensuring a smooth itinerary for professional and personal travel.

Requirements:

  • Technical Proficiency: Proficient in Microsoft Office suite, with experience in managing multiple priorities and administrative coordination.
  • Organizational Skills: Well-organized, detail-oriented, and able to multitask with great follow-up skills.
  • Communication Skills: Strong written and verbal communication skills, with the ability to draft documents and communicate effectively with stakeholders.


  • Mumbai, Maharashtra, India Bhatia Builders Pvt. Ltd. Full time

    About the Role:We are seeking a highly skilled and experienced Executive Secretary to join our team at Bhatia Builders Pvt. Ltd. As a key member of our team, you will be responsible for providing high-level administrative support to our Director, including managing their daily schedule, coordinating financial planning, and overseeing various real estate...


  • Mumbai, Maharashtra, India Architect Hafeez Contractor Full time

    As an Executive Support Specialist at Architect Hafeez Contractor, you will play a vital role in supporting our Executive leadership in their day-to-day activities. This is an exciting opportunity to bring your administrative expertise and experience to our team and contribute to the success of our organization.The ideal candidate will have 3-5 years of...


  • Mumbai, Maharashtra, India Architect Hafeez Contractor Full time

    About the RoleAs an Executive Assistant at Architect Hafeez Contractor, you will be working closely with high-level executives to manage their day-to-day activities with professionalism and etiquette.Responsibilities include:Calendar Management: Coordinate executive's schedule and prepare for meetings.Aid Executive: Assist in scheduling and preparing for...


  • Mumbai, Maharashtra, India Executive Solutions by j Full time

    The ideal candidate will provide top-level support for senior executives, ensuring seamless daily operations. They should be highly organized and skilled in scheduling meetings, responding to emails, and drafting documents on behalf of the executive.Key ResponsibilitiesCalendar management for senior executivesAid executives in preparing for meetings and...


  • Mumbai, Maharashtra, India Maadhu Creatives | Scale Model Making Company Full time

    We are seeking a highly skilled Administrative Coordinator to join our high-performance team at Maadhu Creatives | Scale Model Making Company. In this role, you will provide administrative support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the growth of our organization.Your key responsibilities will include...


  • Mumbai, Maharashtra, India Maadhu Creatives | Scale Model Making Company Full time

    We are looking for a highly skilled and experienced Senior Administrative Coordinator to join our senior leadership team. The successful candidate will provide high-level administrative support to our General Manager, including managing calendars, coordinating travel arrangements, and preparing presentations.About the RoleThis is an exciting opportunity for...

  • Executive Assistant

    6 hours ago


    Mumbai, Maharashtra, India The Management Recruitment Group (MRG) Full time

    Job Summary:The Management Recruitment Group (MRG) is seeking a highly skilled and experienced Executive Administrative Assistant to provide exceptional support to our CEO. This is a unique opportunity for a professional who thrives in a fast-paced environment and is dedicated to delivering outstanding results. Key Responsibilities:Manage the CEO's...


  • Mumbai, Maharashtra, India Inspire Institute of Sport Full time

    Company Overview: The Inspire Institute of Sport is a cutting-edge organization dedicated to nurturing top Olympic and Paralympic athletes in India. Our mission is to develop world-class high-performance centers and programs across various sports, providing holistic training environments for athletes to excel.Job Description:Assist the High-Performance...


  • Mumbai, Maharashtra, India SUNRISE NATURALS PRIVATE LIMITED Full time

    The Executive Assistant in the export industry provides high-level administrative and operational support to senior executives, ensuring seamless business operations, communication, and coordination. This role involves handling confidential information, managing schedules, coordinating export-related tasks, and liaising with internal and external...


  • Mumbai, Maharashtra, India Div Soma Full time

    At Div Soma, we are seeking a highly skilled Executive Coordinator to join our team. As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office.The ideal candidate will possess strong organizational and multitasking abilities, with excellent communication and phone etiquette skills. Proficiency in clerical...


  • Mumbai, Maharashtra, India INSIGNIAN Home Full time

    About the RoleWe are seeking an experienced Executive Assistant to support our President and executive team members at INSIGNIAN Home. The ideal candidate will have a proven track record of providing exceptional administrative support and maintaining confidentiality.Key Responsibilities:Coordinate Projects: Manage communication, plan work, and uphold best...


  • Mumbai, Maharashtra, India HR Desire Full time

    **About Us**Hr Desire is a dynamic and fast-paced organization seeking an Executive Assistant to support our Director.We are a team that values discretion, empathy, and strong communication skills. If you possess these qualities and are looking for a challenging role, we encourage you to apply.As an Executive Assistant, you will be the primary point of...


  • Mumbai, Maharashtra, India mCaffeine Full time

    About us/Company overview: mCaffeine is India's 1st​ caffeinated personal care brand with an exciting range of Caffeinated products for young and aspiring millennials. We believe in Confidence overall skin & body biases. Redefining the age-old notions of beauty associated with color, we never sell insecurities. We have vowed not to make fairness products....


  • Mumbai, Maharashtra, India mCaffeine Full time

    About us/Company overview:mCaffeine is India's 1st​ caffeinated personal care brand with an exciting range of Caffeinated products for young and aspiring millennials. We believe in Confidence overall skin & body biases. Redefining the age-old notions of beauty associated with color, we never sell insecurities. We have vowed not to make fairness products....


  • Mumbai, Maharashtra, India mCaffeine Full time

    About us/Company overview:mCaffeine is India's 1st caffeinated personal care brand with an exciting range of Caffeinated products for young and aspiring millennials. We believe in Confidence overall skin & body biases. Redefining the age-old notions of beauty associated with color, we never sell insecurities. We have vowed not to make fairness products. At...


  • Mumbai, Maharashtra, India Elite Butlers Hospitality Solutions LLP. Full time

    Job RequirementsTo succeed as a Personal Assistant at Elite Butlers Hospitality Solutions LLP, you will need to possess excellent organizational and communication skills. You will be responsible for managing complex diaries, coordinating travel arrangements, and providing general administrative support to senior executives. A strong background in executive...


  • Mumbai, Maharashtra, India NTT America Solutions, Inc. Full time

    About NTT DATA America Solutions Inc.We are a trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize, and transform for long-term success. Our diverse experts in over 50 countries and robust partner ecosystem make us a leading provider of digital and AI...


  • Mumbai, Maharashtra, India mCaffeine Full time

    About us/Company overview: mCaffeine is India's 1st​ caffeinated personal care brand with an exciting range of Caffeinated products for young and aspiring millennials. We believe in Confidence overall skin & body biases. Redefining the age-old notions of beauty associated with color, we never sell insecurities. We have vowed not to make fairness products....


  • Mumbai, Maharashtra, India mCaffeine Full time

    About us/Company overview:mCaffeine is India's 1st​ caffeinated personal care brand with an exciting range of Caffeinated products for young and aspiring millennials. We believe in Confidence overall skin & body biases. Redefining the age-old notions of beauty associated with color, we never sell insecurities. We have vowed not to make fairness products....


  • Mumbai, Maharashtra, India Pure Nutrition Full time

    At Pure Nutrition, we seek a seasoned Society Manager to oversee the day-to-day administrative tasks of our high-end housing society.The ideal candidate will have 7-8 years of experience in managing High end HNI & Ultra HNI housing society management or a related field.Main Responsibilities:Administration and Compliance: Ensure compliance with housing...