Executive Support Specialist

3 days ago


Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full time
Job Role Overview

We are seeking an Executive Support Specialist to join our team at Mintskill HR Solutions LLP. This role is responsible for providing administrative support to our executive leadership, ensuring seamless day-to-day operations.

Key Responsibilities
  • Calendar Management: Manage and maintain executives' calendars, scheduling meetings, appointments, and events.
  • Coordination: Coordinate with internal and external stakeholders to schedule meetings and confirm arrangements.
  • Meeting Planning: Plan and organize executive meetings, including board meetings, leadership team meetings, and other high-level gatherings.
  • Document Preparation: Prepare and distribute meeting agendas, materials, and minutes.
  • Meeting Room Setup: Ensure meeting rooms are booked and equipped with necessary technology and supplies.
  • Task Follow-up: Follow up on tasks and ensure information flow.
  • Conflict Resolution: Mediate and resolve minor conflicts or misunderstandings between departments and team members.
  • Office Administration: Oversee the organization and maintenance of executive office files and records.
  • Office Operations: Coordinate office activities and operations to ensure efficiency and compliance with company policies.
  • Travel Arrangements: Prepare Visa Documents, Handle all Travel Arrangements, Reply Letters/Forwarding Letters, and arrange documentation required.
Requirements
  • Experience: Experience in Executive Assistant, Administration, and HR work as mentioned in the job description.
  • Stability: Professionally and personally stable female candidate.
  • Communication: Graduate with strong communication skills in Hindi and English.
  • Administrative Experience: Proven experience as an Executive Assistant or other relevant administrative support experience.
  • Decision-Making: Ability to organize a daily workload by priorities and meet deadlines in a fast-paced environment.
  • Problem-Solving: A proactive approach to problem-solving with strong decision-making skills.
  • Communication Skills: Professional level verbal and written communications skills.


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