Executive Assistant and Administrative Support Specialist
6 days ago
At Arcadis, we're committed to attracting, retaining, and developing talented individuals who share our passion for improving quality of life. As an Executive Assistant and Admin Support Specialist, you'll play a critical role in supporting our senior leaders, ensuring the smooth functioning of their daily activities, and contributing to the successful execution of key initiatives.
Key Responsibilities- Administrative Support: Provide comprehensive administrative support, including calendar management, scheduling appointments, handling email and mail correspondence, and organizing documents and files.
- Presentation and Report Preparation: Assist in preparing presentations and reports to company standards, including formatting, creating charts, and conducting data analysis in Excel.
- Travel Arrangements: Handle travel logistics, including flight and hotel bookings, car rentals, train bookings, and completing expense reporting in a timely manner.
- Document and Information Management: Maintain and organize documents using SharePoint, ensuring easy access and proper management of company information.
- Project Support: Collaborate with senior leaders to support ongoing initiatives and projects, helping to track progress, ensure timely completion, and address any administrative needs.
- Event and Meeting Coordination: Arrange virtual meetings, team events, and meetings with stakeholders. For in-person meetings, coordinate room bookings and venue arrangements with the FM team.
- Purchase Orders and Approvals: Prepare purchase orders and manage the approval process, working with finance and procurement teams to ensure accuracy.
- Interdepartmental Collaboration: Coordinate with other departments and team members to facilitate communication and the completion of cross-functional tasks.
- Ad-Hoc Tasks: Undertake any other assigned tasks or special projects as directed by senior leadership.
- Proficiency in Microsoft Office Suite, particularly in Excel, PowerPoint, Word, and SharePoint.
- Excellent organizational and time-management skills with the ability to handle multiple tasks simultaneously.
- Strong attention to detail and problem-solving skills.
- Ability to work independently in a virtual environment as well as part of a team.
- Strong written and verbal communication skills.
- Experience in travel management, event coordination, and handling confidential information.
- Proactive attitude and the ability to anticipate needs.
-
Executive Assistant
3 days ago
Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full timeJob DescriptionWe are seeking a highly skilled and experienced Executive Assistant to join our team at Mintskill HR Solutions LLP. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our office and the delivery of high-quality services to our clients.Key Responsibilities:Manage and maintain...
-
Administrative Support Specialist
24 hours ago
Mumbai, Maharashtra, India Hospital staff Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at HospitalStaff. As an Administrative Support Specialist, you will be responsible for managing day-to-day administrative tasks, including data entry, file maintenance, and documentation.Key ResponsibilitiesCoordinate with various departments...
-
Executive Support Specialist
6 days ago
Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full timeJob Title: Executive AssistantJob Summary:The Executive Assistant will provide high-level administrative support to the Director, ensuring the smooth operation of the office and facilitating effective communication between departments. The ideal candidate will possess excellent organizational skills, a strong command of English, and the ability to work...
-
Executive Support Specialist
7 days ago
Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full timeJob DescriptionJob SummaryMintskill HR Solutions LLP is seeking a highly skilled and experienced Executive Assistant to provide administrative support to the Director. The ideal candidate will have excellent communication and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.Key ResponsibilitiesProvide...
-
Administrative Support Specialist
24 hours ago
Mumbai, Maharashtra, India Snaphunt Full timeThe OpportunityWe are seeking a highly organized and detail-oriented Executive Support Professional to join our team at Snaphunt. As an Executive Support Professional, you will be responsible for providing administrative support to our executives, including scheduling meetings, making travel arrangements, and preparing expense reports.The RoleProvide...
-
Executive Support Specialist
6 days ago
Mumbai, Maharashtra, India ADCI - Maharashtra Full timeJob Title: Executive Support SpecialistThe Executive Support Specialist will play a crucial role in supporting the BD and Fuse Team at ADCI - Maharashtra. We are seeking a highly organized and proactive individual to provide administrative support to the team.Key Responsibilities:Schedule meetings and appointments, and manage calendars to ensure seamless...
-
Administrative Support Specialist
6 days ago
Mumbai, Maharashtra, India Publicis Groupe Full time{"title": "Executive Assistant", "description": "Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior executives. The successful candidate will have excellent communication and organizational skills, with the ability to prioritize tasks effectively and maintain confidentiality.Key...
-
Administrative Support Specialist
6 days ago
Mumbai, Maharashtra, India Tesloye Consultancy services Full timeJob Title: Executive AssistantAt Tesloye Consultancy services, we are seeking a highly skilled and organized Executive Assistant to provide administrative support to our executives.Key Responsibilities:Communication and Coordination: Act as the primary point of contact among executives, employees, clients, and external partners, ensuring seamless...
-
Executive Support Specialist
5 days ago
Navi Mumbai, Maharashtra, India Talent Corner Full timeRoles and ResponsibilitiesAs a key member of the Talent Corner team, the Executive Assistant will be responsible for efficiently managing the CEO's schedule, handling communications, and providing administrative support. This includes travel coordination, documentation, meeting support, confidentiality, task delegation, project support, and team...
-
Legal Support Specialist
5 days ago
Navi Mumbai, Maharashtra, India Recruit & Grow Full timeAt Recruit & Grow, we're dedicated to delivering exceptional talent to our clients. As a Legal Support Specialist, you'll play a vital role in our team, providing administrative support to our legal department. Your responsibilities will include managing schedules, handling correspondence, and organizing files and documents.The RoleAssist with the...
-
Administrative Support Specialist
1 day ago
Mumbai, Maharashtra, India AXS Solutions Full timeAXS Solutions is a technology company that provides financial solutions to customers. The company aims to reach a global customer base and is actively working in the financial and telecommunication sectors.The RoleAs an Executive Assistant, you will be responsible for:Receiving and prioritizing incoming calls and emails.Performing project-based work as...
-
Administrative Support Specialist
24 hours ago
Mumbai, Maharashtra, India ADCI - Maharashtra Full timeJob SummaryThe Executive Assistant will support the BD and Fuse Team at ADCI - Maharashtra. We are seeking an enthusiastic and proactive individual to support the team in increasing capacity and effectiveness of the leader and contributing to the overall department efficiency.Key ResponsibilitiesSchedule meetings and appointments and complete calendar...
-
Executive Support Specialist
6 days ago
Mumbai, Maharashtra, India Publicis Groupe Full timeJob Title: Executive AssistantLocation: Global OpportunitiesJob Summary:We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work effectively in...
-
Executive Assistant
23 hours ago
Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full timeJob DescriptionWe are seeking a highly skilled and experienced Executive Assistant to join our team at Mintskill HR Solutions LLP. The successful candidate will be responsible for providing administrative support to our executives, ensuring the smooth operation of our office, and maintaining confidentiality at all times.Key Responsibilities:Manage and...
-
Administrative Support Specialist
6 days ago
Mumbai, Maharashtra, India Abbott Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our I&D Operational Excellence Team. The successful candidate will provide administrative support to the team, ensuring seamless day-to-day operations and contributing to the team's success.Key Responsibilities:Manage access to common mailboxes and...
-
Administrative Support Specialist
1 day ago
Mumbai, Maharashtra, India Abbott Full timeJob Summary:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our I&D Operational Excellence Team. The successful candidate will provide administrative support to the team, ensuring seamless day-to-day operations and contributing to the team's overall success.Key Responsibilities:Manage access to common mailboxes...
-
Administrative Support Specialist
24 hours ago
Mumbai, Maharashtra, India Zoetis Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide exceptional support to our leadership team at Zoetis Tech & Digital India Capability Center in Hyderabad.Key ResponsibilitiesManage complex calendars and prioritize tasks for senior leaders, including internal and external events, travel, and...
-
Executive Assistant
4 days ago
Navi Mumbai, Maharashtra, India Mintskill HR Solutions LLP Full timeJob OverviewWe are seeking a highly skilled and experienced Executive Assistant to join our team at Mintskill HR Solutions LLP. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our office and contributing to the success of our organization.Key ResponsibilitiesManage and maintain executives'...
-
Mumbai, Maharashtra, India Burson APAC Full timeJob Title: Administration Executive and Finance SupportGenesis BCW is currently seeking a highly skilled and organized Administration Executive and Finance Support to join its Mumbai office.The successful candidate will be responsible for providing administrative and financial support to the team, ensuring seamless day-to-day operations and maintaining...
-
Administrative Support Specialist
5 days ago
Mumbai, Maharashtra, India Thermo Fisher Scientific Full timeKey Responsibilities:Provide administrative support to the Managing Director, ensuring seamless day-to-day operations.Schedule and coordinate meetings, appointments, and events, including publishing meeting minutes and follow-ups.Manage and maintain databases, customer contacts, and other information systems, ensuring accuracy and validity.Lead the calendar...