Executive Support Specialist

6 days ago

Mumbai, Maharashtra, India Publicis Groupe Full time
Job Title: Executive Assistant

Location: Global Opportunities

Job Summary:

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  1. Provide administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
  2. Prepare and edit documents, presentations, and reports for internal and external meetings.
  3. Coordinate and communicate with internal teams, clients, and external partners to ensure seamless execution of projects.
  4. Manage office supplies, equipment, and general office maintenance to ensure a productive work environment.
  5. Handle incoming calls, emails, and correspondence, prioritizing and responding accordingly.
  6. Assist with event planning and coordination for client meetings, conferences, and company events.
  7. Maintain confidentiality and handle sensitive information with discretion.
  8. Conduct research and compile data as needed for projects and presentations.
  9. Assist with tracking expenses, processing invoices, and maintaining financial records.
  10. Collaborate with other administrative staff to ensure smooth daily operations.

Requirements:

  1. Bachelor's degree in Business Administration, Communications, or related field preferred.
  2. 1-2 years of administrative or office support experience, preferably in a fast-paced environment.
  3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  4. Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
  5. Strong communication skills, both written and verbal, with a professional and courteous demeanour.
  6. Attention to detail and accuracy in all work assignments.
  7. Ability to work independently and as part of a team, demonstrating initiative and a proactive approach.
  8. Flexibility to adapt to changing priorities and deadlines.
  9. Experience in the advertising or marketing industry is a plus but not required.
  10. A positive attitude, willingness to learn, and a desire to grow within the company.

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