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Senior Administrative Coordinator

1 month ago

Malappuram, Kerala, India JobStars HR Solutions Pvt Ltd Full time
Job Description

JobStars HR Solutions Pvt Ltd is seeking a highly organized and proactive Senior Administrative Coordinator to provide top-notch administrative support to our executives. As a key member of our team, you will play a vital role in ensuring seamless operations and efficient management of our business activities.

About the Role:

  • Provide administrative support to senior executives, including calendar management, appointment scheduling, and travel coordination.
  • Coordinate meetings, conferences, and events, ensuring timely execution and successful outcomes.
  • Prepare and edit documents, reports, and presentations with attention to detail and accuracy.
  • Handle correspondence, phone calls, and emails on behalf of executives, maintaining professionalism and discretion.
  • Maintain and organize files, records, and confidential information, adhering to company standards and regulations.
  • Assist in budget preparation, financial statement compilation, and expense report management.
  • Conduct research and compile data for projects and presentations, providing actionable insights and recommendations.
  • Prioritize tasks, manage multiple deadlines, and maintain a high level of productivity in a fast-paced environment.
  • Collaborate with internal teams, external partners, and clients as required, fostering strong relationships and ensuring effective communication.
  • Monitor and follow up on action items and tasks, ensuring seamless workflow and resolution.

Requirements:

  • 1-3 years of experience as an Executive Assistant or similar role.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities.
  • Proficiency in document drafting and editing.
  • Highly detail-oriented and able to maintain confidentiality.
  • Ability to prioritize tasks and work effectively under pressure.
  • Strong interpersonal skills and ability to build relationships.
  • Proactive and resourceful in problem-solving.
  • Experience with calendar management and travel coordination.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Compensation:

The estimated salary for this position is ₹ 4,50,000 - ₹ 6,00,000 per annum, commensurate with qualifications and experience.