
Financial Invoicing Coordinator
5 days ago
Job Overview:
This position plays a vital role in maintaining financial accuracy by ensuring timely and precise invoicing. The Invoicing Specialist will be responsible for preparing and issuing invoices to customers, meeting invoice delivery timelines, and understanding key areas in invoicing specific to customers.
Key Responsibilities:
- Invoice Preparation: Prepare and issue invoices to customers
- Timely Delivery: Meet invoice delivery timelines
- Customer Portal Entry: Enter invoices into customer invoicing websites
- Electronic Submission: Submit invoices by electronic data interchange
- Customer Specific Requirements: Understand key areas in invoicing specific to customers
- Invoice Accuracy Check: Check each field on invoices before submission
- Supporting Documentation: Ensure all support and backups are in place and attached to invoices
- System Update: Timely and immediate update on invoice submission status in Navision
- Record Maintenance: Maintain invoice submission logs and customer invoicing process files as reference
- Team Collaboration: Work closely with the invoicing team and accelerate invoice submission process
- Account Statements: Send out statement of accounts to customers
- Reconciliation: Reconcile self-billed cases with customer-approved timesheets, any mismatch in billing/payment to be sorted and ensure AR hygiene
- Rejections & Adjustments: Handle invoice rejections and credit and rebills
- Process Documentations: Maintain SOP/standard guide for complete invoicing process account wise and update it timely
- Platform Improvement: Continuous support into improvement of platforms for invoicing
- Credit Control Support: Assist credit control in invoicing and collection of payment
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