Executive Assistant to a Senior Leader

2 weeks ago

Erode, Tamil Nadu, India beBeeAdministrative Full time ₹ 12,00,000 - ₹ 14,00,000
**Job Title:** Executive Assistant to a Senior LeaderWe are seeking a highly skilled and organized individual to serve as the Executive Assistant to a Senior Leader. This role provides an opportunity to work closely with a senior executive, supporting them in their daily activities and contributing to the success of our organization.About the Role:The successful candidate will be responsible for providing administrative support to the Senior Leader, including managing their calendar, coordinating travel arrangements, and preparing correspondence and reports. They will also be required to develop and implement effective communication strategies, build strong relationships with internal and external stakeholders, and contribute to the development of key projects and initiatives.Key Responsibilities:
  • Cross-Functional Collaboration:

  • Work closely with various teams across the organization to ensure cohesive implementation of the Senior Leader's strategic goals.

  • Provide insights and feedback to the executive team based on observations and interactions across departments.

  • Communications, Partnerships & Outreach:

  • Keep the Senior Leader's bio updated and respond to requests for materials regarding the Senior Leader and the organization.

  • Edit and complete first drafts for written communications to external stakeholders.

  • Board Support & Liaison:

  • Serve as the Senior Leader's administrative liaison to the Board of Directors.

  • Assist board members with travel and logistics arrangements as needed.

  • Maintain discretion and confidentiality in relationships with board members.

  • Ensure compliance with bylaws regarding board matters, including the advance distribution of materials before meetings.

  • Senior Management Liaison:

  • Participate as an adjunct member of the Executive Team, assisting in scheduling and attending all meetings.

  • Coordinate the agenda for senior management team meetings and off-sites, as well as all-staff meetings.

  • Facilitate cross-divisional coordination of Strategic Project Management and Initiatives:

  • Assist the Senior Leader in identifying and prioritizing key strategic initiatives.

  • Conduct thorough research and analysis to support decision-making processes.

  • Prepare comprehensive presentations and reports to communicate findings and recommendations.

  • Collaborate with the Strategic Initiatives team to coordinate the Senior Leader's outreach activities.

  • Follow up on contacts made by the Senior Leader and support the cultivation of ongoing relationships.

  • Create personalized letters based on the Senior Leader's notes or guidance for strategic contacts on topics relevant to the organization.

  • Communication and Relationship Management:

  • Serve as the primary point of contact for internal and external stakeholders, facilitating clear and effective communication.

  • Foster strong relationships with team members, partners, and clients to enhance collaboration and engagement.

  • Draft high-quality correspondence, including emails, memos, and proposals that reflect the Senior Leader's voice and vision.

  • Professional Qualifications:

    1. Strong organizational skills, demonstrating the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
    2. Very strong interpersonal skills, with a proven ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
    3. Expert-level written and verbal communication skills.
    4. Demonstrated proactive approach to problem-solving, showcasing strong decision-making capabilities.
    5. Emotional maturity and the ability to navigate complex interpersonal dynamics.
    6. Highly resourceful team player who is also effective working independently.
    7. Proven ability to handle confidential information with discretion, adapting to various competing demands while delivering the highest level of client service.
    8. Demonstrated high performance and ability to meet deadlines in a fast-paced environment.
    9. Forward-thinking mindset, actively seeking opportunities and proposing innovative solutions.
Who Can Apply:The ideal candidate will possess a Bachelor's degree and 1-3 years of experience supporting C-Level Executives in business roles. They should have a strong work tenure, be proficient in Microsoft Office, and demonstrate learning agility for concepts, tools & processes.Why Join Us?We offer a competitive salary and benefits package, as well as opportunities for professional development and career growth. Our organization values diversity and inclusivity, and we are committed to creating a supportive and inclusive work culture.You will play a key part in making sure we shine at external events, from brainstorming ideas to ensuring everything runs like clockwork. If you're ready to support our Senior Leader, coordinate exciting projects, and bring your organizational magic to life, this could be the perfect fit for you.

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