Administrative Operations Specialist

11 hours ago

Allahabad, Uttar Pradesh, India beBeeAdministrative Full time ₹ 15,00,000 - ₹ 25,00,000
Administrative Operations Manager

The ideal candidate will be responsible for streamlining and optimizing administrative operations to support the objectives of a prestigious academic institution.

This position requires a high degree of organizational efficiency, confidentiality, and the ability to handle multiple responsibilities in a fast-paced academic environment.

Key Responsibilities:
  • General Administration: Oversee daily administrative tasks, handle correspondence, emails, phone calls, maintain office supplies, equipment, and infrastructure, manage documentation, filing systems, and digital records.
  • Procurement Coordination: Identify suppliers, obtain quotations, issue purchase orders, and track their approval process, ensure timely procurement of office supplies, equipment, and required materials.
  • Vendor Management: Maintain strong relationships with vendors and service providers, negotiate contract terms, and identify opportunities for cost savings.
  • Project Planning & Coordination: Assess infrastructure requirements, propose renovation or new project plans, coordinate with architects, contractors, engineers, ensure projects align with company goals, safety standards, compliance, create timelines, allocate resources, oversee project milestones.
  • Contract Renewal & Insurance Management: Maintain contracts database, track expiration dates, set reminders for renewals, ensure proper documentation of contract terms, conditions, obligations, maintain records of company-owned and leased vehicles along with their insurance details.
  • Event & Meeting Coordination: Arrange logistics for guest lectures, corporate events, industrial visits, seminars, graduation ceremonies, annual functions, sports activities, facilitate program activities, organize event setups, sound/lights, food, print materials, stationery.
  • Financial Support: Assist in budget planning, expense tracking, financial documentation, handle invoices, payment processing, manage petty cash, procurement records, reimbursements.
  • Facility Management: Ensure classrooms, seminar halls, office spaces are well-maintained, supervise cleaning staff, security personnel, facility teams, improve campus facilities, accessibility, convenience for students and faculty, monitor infrastructure-related complaints, coordinate maintenance work.
  • Crisis Management: Implement emergency protocols for medical, fire, security incidents, maintain emergency contacts, coordinate quick response actions, ensure students and staff are informed about safety policies, evacuation plans.
About Us

We are committed to providing quality education and creating a supportive learning environment.

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