
Chief Operations Administrator
4 days ago
This role involves managing day-to-day operations, ensuring seamless processes and a strong sense of belonging for every team member.
The ideal candidate will be responsible for overseeing various administrative tasks, including onboarding and offboarding, payroll input collation, and asset mapping.
They will also design and execute engagement initiatives, organize events, and manage vendor relationships to improve service quality.
- Manage end-to-end onboarding and offboarding processes, including timely documentation and coordination with IT/Admin
- Handle payroll input collation, Zoho People profile accuracy, attendance, and leave tracking
- Track and close probation completion, confirmation communication, and documentation
- Administer insurance onboarding, updates, and support processes
- Ensure asset mapping, business card/ID issuance, and office readiness are aligned with process SLAs
- Manage business travel logistics, approvals, bookings, and post-travel reimbursements
The successful candidate will play a key role in creating a positive work environment, fostering employee engagement, and promoting a culture of continuous improvement.
They will collaborate with cross-functional teams to ensure seamless execution of HR processes and identify areas for process improvements.
- Design and execute monthly/quarterly engagement initiatives, pan-org celebrations, and R&R programs
- Organize trips, offsites, and townhalls, including planning, communication, logistics, and execution
- Curate and distribute onboarding kits, goodies, and experience-focused gifts
- Roll out pulse surveys, track engagement health, and analyze employee feedback
The ideal candidate will maintain a well-functioning office by coordinating supply needs and administrative support, as well as onboard new vendors to improve service quality and streamline engagement/event-related procurement.
- Maintain a well-functioning office by coordinating supply needs and administrative support
- Onboard new vendors to improve service quality and streamline engagement/event-related procurement
- Collaborate with cross-functional teams for seamless execution of HR processes
The successful candidate will stay updated with best practices in employee engagement and HR automation, and participate in or drive learning and development initiatives to upskill in tools, communication, and event execution.
- Identify gaps and propose process improvements in onboarding, engagement, and operations
- Stay updated with best practices in employee engagement and HR automation
- Participate in or drive learning and development initiatives to upskill in tools, communication, and event execution
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