
Office Operations Manager
18 hours ago
The Administrative Specialist is a pivotal role within any organization. Key responsibilities include overseeing the day-to-day operations of the office, managing procurement and inventory of supplies and assets.
Core Responsibilities:
- Office Administration: Ensure the smooth functioning of facilities, equipment, and utilities by implementing efficient management systems.
- Record Management: Maintain accurate records of bills, payments, petty cash, and vendor contracts in a well-organized manner.
- Vendor Liaison: Establish and maintain relationships with external vendors, service providers, and building management to ensure seamless services.
- Travel Coordination: Arrange company travel, accommodations, and meeting logistics to facilitate productivity.
- HR Support: Assist the HR department with onboarding/offboarding, employee attendance, and leave tracking processes.
Requirements:
- A Bachelor's degree in any discipline or equivalent experience is required.
- Candidates must have 3-5 years of experience in office administration or operations.
- Proficiency in MS Office Suite (Word, Excel, Outlook) is essential.
- Excellent organizational, coordination, and communication skills are necessary for success in this role.
Preferred Skills:
- Familiarity with office budgeting and vendor negotiations can be an asset.
- Knowledge of office management software or ERP systems can enhance efficiency.
Qualifications:
- A Bachelor's degree or equivalent experience is sufficient.
- Strong interpersonal, customer service, and communication skills are vital for success in this position.
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