Executive Office Manager

2 days ago

Gandhinagar, Gujarat, India beBeeAdministrative Full time ₹ 9,00,000 - ₹ 12,00,000
Job Role: Executive Office Manager

Our organization is seeking a highly skilled and experienced Executive Office Manager to oversee daily operational activities and implement efficient administrative procedures.

  • Key Responsibilities:
  • Develop and coordinate office systems, improving workflow processes and enhancing productivity.
  • Assess staff performance and provide coaching to ensure maximum efficiency and achievement of goals.
  • Manage inventory of office supplies and materials, maintaining effective budgetary controls.
  • Oversee facilities services, maintenance activities, and tradespersons to ensure optimal working conditions.
  • Coordinate and supervise other office activities, including event planning, housekeeping, and security.
  • Ensure operations adhere to policies and regulations, maintaining a safe and healthy work environment.
  • Stay updated on organizational changes and business developments, fostering a culture of innovation and growth.
  • Facilitate the flow of information within the organization, promoting effective communication and collaboration.
  • Negotiate with vendors and travel agents to secure optimal deals and services.
  • Manage calendars, arrange travel itineraries, and accommodations for employees, ensuring seamless business operations.
  • Select and coordinate with vendors, manage delivery commitments, and maintain inventory levels.
  • Ensure compliance with fire safety measures and maintain office assets, annual maintenance contracts.
  • Monitor expenses and submit reports to relevant authorities, maintaining transparency and accountability.
  • Requirements:
  • Able to work independently with minimal supervision, utilizing initiative and problem-solving skills.
  • Excellent documentation skills using MS Word, PowerPoint, Excel, and other software tools.
  • Strong interpersonal skills for effective communication with clients, colleagues, and management.
  • Good time management skills, prioritizing, scheduling, and adapting as necessary to meet deadlines.
  • Excellent oral and written communication skills, with the ability to articulate complex ideas and concepts.
  • Proactive, reliable individual with the ability to perform well in challenging situations, demonstrating resilience and adaptability.

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