Executive Assistant to Senior Leadership

3 weeks ago

Gurgaon, Haryana, India AECOM Full time

Key Responsibilities:

As the Senior Executive Assistant, you will provide exceptional administrative support to the Executive Director, ensuring the smooth operation of their office. Your key responsibilities will include:

  • Administrative Support: Manage the ED's calendar, scheduling meetings, appointments, and travel arrangements. Handle all forms of communication, including screening emails and calls, responding on behalf of the ED when required. Ensure timely preparation and distribution of meeting agendas, minutes, and follow-up actions.
  • Meeting Coordination: Plan, coordinate, and manage executive meetings, internal and external. Prepare briefing materials and ensure the ED is well-prepared for meetings and presentations. Arrange logistics for meetings, conferences, and events, including room bookings, catering, and audiovisual equipment etc.. Track key deadlines and ensure timely follow-up on meeting action items.
  • Project Assistance and Engagement: Assist with the coordination of various projects within the EWE business line, including monitoring timelines and deliverables. Collaborate with cross-functional teams to support the ED in achieving strategic objectives. Prepare detailed project reports and presentations for internal and external stakeholders.
  • Communication and Stakeholder Management: Serve as the primary point of contact for the ED, managing relationships with internal and external stakeholders. Communicate with business unit leaders, clients, and senior executives to coordinate engagements and meetings. Maintain a professional and positive image of the ED and the EWE business in all communications.
  • Travel Coordination: Arrange international and domestic travel, including flight bookings, accommodations, and transport. Prepare detailed travel itineraries and ensure timely execution of travel arrangements. Handle visa applications and other travel documentation.
  • Document and Information Management: Maintain organized and up-to-date records, files, and databases for the ED's office. Manage sensitive and confidential information with discretion and professionalism. Compile and summarize data for reports, presentations, and decision-making purposes.
  • Financial Administration: Assist with budget management, expense tracking, and financial reporting related to the ED's office. Process and track invoices, reimbursements, and other financial transactions.
  • Support to the EWE Leadership Team: Collaborate with other Executive Assistants and leadership team members within the EWE business line. Provide additional administrative support to senior leadership as needed.

Skills Required:

  • Exceptional organizational and multitasking abilities.
  • Strong verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like MS Teams.
  • High attention to detail and ability to prioritize tasks effectively.
  • Strong interpersonal skills and the ability to work well under pressure.
  • Ability to handle sensitive and confidential information with discretion.

Key Competencies:

  • Problem-Solving: Ability to anticipate needs, identify potential issues, and implement effective solutions proactively.
  • Time Management: Strong time management skills to handle multiple priorities and ensure timely completion of tasks.
  • Professionalism: Ability to represent the ED and the organization with the utmost professionalism and courtesy in all interactions.
  • Adaptability: Flexible and able to adapt quickly to changing priorities and demands.
  • Initiative: Takes initiative in streamlining processes, identifying areas for improvement, and contributing to the overall efficiency of the ED's office.

Qualifications:

Masters Degree

About AECOM:

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity:

You will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together – your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

  • Executive Assistant to Senior Leadership

    4 weeks ago

    Gurgaon, Haryana, India AECOM Full time

    Key ResponsibilitiesAs a Senior Executive Assistant, you will provide high-level administrative support to our senior leadership team, ensuring seamless execution of daily operations and strategic initiatives.Administrative Support:Manage complex calendars, scheduling meetings, appointments, and travel arrangements with precision and attention to...

  • Executive Assistant

    1 month ago

    Gurgaon, Haryana, India IBI Group Full time

    Job Title: Executive Assistant Overview: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our leadership team. The ideal candidate will have excellent organizational skills, with the ability to multitask and prioritize tasks effectively. Responsibilities: * Conduct research and gather...

  • Senior Manager

    1 month ago

    Gurgaon, Haryana, India Ally Executive HR Full time

    Job Overview :Ally Executive HR is seeking a highly skilled Senior Manager - AI/ML to lead the development and execution of artificial intelligence and machine learning initiatives. This role involves overseeing a team of AI/ML engineers and data scientists to develop innovative solutions that drive business value and competitive advantage.Key...

  • Senior SDET Leadership Expert

    3 weeks ago

    Gurgaon, Haryana, India Nykaa Full time

    At Nykaa, we are seeking a Senior SDET Leadership Expert to spearhead our quality assurance efforts. This role will be responsible for developing and executing a strategic plan for quality assurance activities, with a focus on data testing, aligned with the organization's goals and objectives.Key ResponsibilitiesDevelop and execute a data testing strategy,...

  • VP Sales Leadership

    4 weeks ago

    Gurgaon, Haryana, India Optimal Virtual Employee Full time

    About the Role:As the Assistant Vice President of Inside Sales, you will be a pivotal leader in our international sales strategy, focusing on closing high-potential clients in the US and UK markets. This role demands a strategic thinker with a proven track record in sales leadership, strong client relationship management, and an ability to drive significant...

  • Project Manager

    1 week ago

    Gurgaon, Haryana, India VIBRANT STAFFING SOLUTIONS PVT LTD Full time

    At Vibrant Staffing Solutions Pvt Ltd, we are seeking an experienced Project Manager to join our team.This is a senior leadership role that involves providing guidance and assistance in the planning and tracking of projects.The successful candidate will be responsible for building and adhering to a budget for their project, and assisting project managers...

  • AI/ML Senior Manager

    4 weeks ago

    Gurgaon, Haryana, India Ally Executive HR Full time

    About the Role:We are seeking an experienced Senior Manager to lead our AI/ML team. The successful candidate will have a strong background in artificial intelligence and machine learning, with a proven track record of developing and implementing successful AI/ML strategies.Key Responsibilities:Lead and mentor a team of AI/ML engineers and data scientists to...

  • Executive Support Assistant

    3 weeks ago

    Gurgaon, Haryana, India Marsh McLennan Companies Full time

    Job Title: Executive Support AssistantJob Summary: We are seeking a highly skilled and experienced Executive Support Assistant to provide administrative support to our leadership team in Gurugram office. The successful candidate will be responsible for providing a high level of administrative support, including calendar management, travel arrangements, and...

  • Senior Financial Leadership Opportunity

    2 days ago

    Gurgaon, Haryana, India People Realm Recruitment Services Private Limited Full time

    About the RoleWe are seeking a highly experienced Senior Financial Leader to join our team in Gurugram. This is a senior leadership position responsible for collaboratively leading and overseeing the entire Global Finance and Tax function.Key Responsibilities:Establish and implement the strategic roadmap for the Finance and Tax function, aligning it with the...

  • Senior Financial Leadership Role

    3 weeks ago

    Gurgaon, Haryana, India RegisterKaro Full time

    {"Responsibilities":"Key Responsibilities:Develop and execute financial strategies in line with company goals and objectives.Conduct financial analysis, forecasting, and budgeting to guide decision-making and drive business growth.Lead a team of finance professionals, providing guidance and mentorship to ensure departmental objectives are met.Prepare...

  • Senior Power BI Developer

    1 month ago

    Gurgaon, Haryana, India CRESCENDO GLOBAL LEADERSHIP HIRING INDIA PRIVATE L Full time

    Job Title: Senior Power BI DeveloperJob Summary:We are seeking a highly skilled Senior Power BI Developer to join our team at CRESCENDO GLOBAL LEADERSHIP HIRING INDIA PRIVATE L. As a Senior Power BI Developer, you will be responsible for designing and maintaining data visualizations and dashboards, creating and delivering training materials, and...

  • Senior Business Intelligence Developer

    4 weeks ago

    Gurgaon, Haryana, India CRESCENDO GLOBAL LEADERSHIP HIRING INDIA PRIVATE L Full time

    Job SummaryCrescendo Global Leadership Hiring India Private Limited seeks an experienced Senior Power BI Developer to manage project tasks, define deliverables, and ensure adherence. As a Senior Power BI Developer, you will supervise and assist the team in project execution and delivery.Key Responsibilities1. Monitor project progress and align with client...

  • Senior Leadership Professional

    2 days ago

    Gurgaon, Haryana, India Airtel Full time

    A Career Opportunity with AirtelLocation: Not Specified, Salary Range: 1200000 - 2000000 (Annual), Benefits: Comprehensive benefits package including health insurance, retirement plan, and paid time off.About the RoleWe are seeking an experienced Senior Leadership Professional to join our team as a Customer Service Head. In this role, you will be responsible...

  • Chief Creative Officer

    4 weeks ago

    Gurgaon, Haryana, India Hr Executive consultants Full time

    Senior Designer PositionHiring for a Senior Designer with our client company, Hr Executive Consultants.Key Responsibilities:Lead the design team in creating cohesive seasonal collections.Create mood boards and trend boards for customers.Collaborate with Export Houses to source new fabrics and trims.Meet with the HOD to discuss design strategies.Provide...

  • Senior Leadership Position

    4 weeks ago

    Gurgaon, Haryana, India Gigmo Solutions Full time

    About Gigmo Solutions Pvt. Ltd.We are a young early-stage startup with a mission to disrupt the customer support industry through AI-based conversational bots and Gig workers.Job Title: General Manager – Internal SupportJob Summary:We are seeking a dynamic and result-oriented General Manager to lead our internal support team. The ideal candidate will have...

  • Senior Leadership Role

    4 weeks ago

    Gurgaon, Haryana, India SalaryBox Full time

    About SalaryBox:SalaryBox is a leading mobile-first payroll app designed to simplify employee management for small businesses across Asia.We offer a comprehensive suite of features, including time and attendance tracking, automated payroll processing, and employee payments.Our core values are customer empathy and a relentless pursuit of product...

  • Executive Leadership Position

    3 weeks ago

    Gurgaon, Haryana, India exl Full time

    Job OverviewWe are seeking a highly skilled Senior Executive to join our team at EXL. The ideal candidate will possess strong knowledge of German language with a minimum B2 Certification and accounting background. A minimum of 2 years of relevant client handling experience and expertise in Excel with report churning and updates capability are essential. The...

  • Assistant to Senior Level Executives

    3 weeks ago

    Gurgaon, Haryana, India ASSPL - Delhi Full time

    About the RoleAs an Executive Assistant, you will play a crucial role in supporting senior-level executives at ASSPL - Delhi. Your primary responsibility will be to provide administrative support, ensuring the smooth operation of their daily tasks and projects.Key Responsibilities• Manage complex calendars, scheduling meetings and appointments with...

  • Corporate Leadership Position

    3 weeks ago

    Gurgaon, Haryana, India Webynatics Full time

    About the Role:Webynatics is seeking a talented Senior Management professional to lead our team. The ideal candidate will have a strong background in Corporate Law and Accounting Standards, with excellent technical knowledge and leadership skills.Key Responsibilities:Lead projects from start to finish, ensuring timely execution and completion.Develop and...

  • Executive Assistant for Senior Leaders

    1 week ago

    Gurgaon, Haryana, India American Express Full time

    About the RoleThis is an exceptional opportunity to serve as an Executive Assistant to two senior leaders, including a VP of Digital Product Management and a VP of Global Capacity & Contact Management. You will be responsible for providing administrative support, maintaining complex calendars, and coordinating meetings, travel arrangements, and...