Public Sector Operations Coordinator

8 hours ago

Delhi, Delhi, India beBeeOperational Full time ₹ 8,00,000 - ₹ 12,00,000

The Isaac Centre for Public Policy (ICPP) at Ashoka University is a leading public policy center. As an Assistant Manager, you will play a crucial role in ensuring the smooth functioning of the office.

Key Responsibilities
  • Front Desk & Reception Management:
    • Greet and assist visitors, maintaining a welcoming reception area.
    • Manage phone calls and record messages.
    • Coordinate meeting schedules and direct visitors to designated meeting rooms.
  • Administrative Support:
    • Coordinate mail, courier services, and deliveries.
    • Maintain inventory levels and procure supplies as needed.
    • Maintain documentation and filing systems.
  • Office Operations Coordination:
    • Oversee daily office operations to ensure smooth functioning.
    • Collaborate with facilities and vendors to address routine maintenance needs.
    • Monitor inventory, supplies, and equipment, coordinating with vendors as needed.
    • Liaise with vendors and service providers for resource management and procurement.
    • Monitor office equipment to ensure functionality.
    • Manage operational logistics including facility upkeep, IT, housekeeping, and security.
    • Report operational issues promptly and propose solutions or improvements.
  • Human Resources Assistance:
    • Support HR tasks, such as coordination and budget management.
    • Manage financial reports and cost control strategies.
    • Help maintain attendance records and coordinate employee documentation when required.
    • Prepare periodic reports on centre performance, staff productivity, and customer feedback.
    • Recruit, train, and supervise staff to ensure continuous development and performance management.
  • Visitor & Event Coordination:
    • Provide logistical support for meetings, workshops, or events.
    • Evaluate the reception area during events and external engagements.
  • Office Security and Timing:
    • Manage office opening and closing timings and ensure the premises are secure at all times.
    • Monitor and maintain the overall safety and security of the office.
    • Coordinate with security personnel to monitor and maintain the overall safety and security of the office.
  • Continuous Improvement:
    • Monitor and improve operational systems, processes, and best practices.
    • Maintain compliance with health and safety regulations.
    • Ensure the facility is clean, well-maintained, and compliant with standards.

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