
Senior Administrative Professional
20 hours ago
This is a key role within the Business School that requires a high degree of organizational efficiency and the ability to handle multiple responsibilities in a fast-paced academic environment.
The successful candidate will be responsible for managing and streamlining administrative operations to support the academic and operational objectives of the institution.
Key Responsibilities- General Administration & Office Management:
- Oversee daily administrative tasks to ensure smooth institutional operations.
- Handle correspondence, emails, phone calls, and official communication.
- Maintain office supplies, equipment, and infrastructure.
- Procurement & Purchase Coordination:
- Identify and evaluate suppliers based on quality, price, and delivery timelines.
- Obtain and compare quotations from multiple vendors for cost-effective purchasing.
- Issue purchase orders (POs) and track their approval process.
- Asset Management & Vendor Coordination:
- Identify equipment, machinery, and services requiring maintenance contracts.
- Research, evaluate, and finalize service providers for AMC agreements.
- Negotiate contract terms, pricing, and service-level agreements (SLAs).
- Project Planning & Coordination:
- Assess infrastructure requirements and propose renovation or new project plans.
- Coordinate with architects, contractors, and engineers for project execution.
- Contract Renewal & Insurance Management:
- Maintain a database of contracts, including vendor agreements, service contracts, and AMCs.
- Track contract expiration dates and set reminders for renewals.
- Event & Meeting Coordination:
- Arrange logistics for guest lectures, corporate events, industrial visits, seminars.
- Financial Support:
- Assist in budget planning, expense tracking, and financial documentation.
- Facility Management:
- Ensure classrooms, seminar halls, and office spaces are well-maintained.
- Reporting & MIS:
- Prepare monthly, MIS, and statutory reports
- Crisis Management:
- Implement emergency protocols for medical, fire, or security incidents.
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