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Administrative Support Professional

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Job Summary

This role provides exceptional support to senior management by undertaking various tasks and responsibilities.

Key Responsibilities:

  • Answering calls, directing inquiries to relevant personnel or departments.
  • Maintaining calendars for staff members, coordinating appointments and meetings.
  • Organizing physical and electronic files, ensuring efficient retrieval and storage.
  • Providing administrative assistance with invoicing, spending monitoring, and other basic bookkeeping duties.
  • Handling correspondence, both incoming and outgoing.
  • Making travel arrangements, booking accommodations.
  • Supporting meeting and event planning, including agenda creation and minute taking.
  • Performing general office chores, such as supply ordering.
  • Maintaining confidentiality of sensitive information.

Requirements and Skills:

  • Proven experience in a secretary or administrative assistant role.
  • Proficiency in Microsoft Office Suite and other office management tools.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and precision are essential.
  • Ability to prioritize tasks and operate effectively under pressure.
  • Discretion and integrity when dealing with confidential material.
  • Flexibility and adaptability to shifting priorities and situations.

Requirements:

  • 5-12 years of experience in an administrative role.
  • Relevant graduate qualifications.