Executive Coordinator | Bangalore | Administrative Support

4 weeks ago


Bengaluru, Karnataka, India Renous Extenserve Private Limited Full time

Job Description:

We are seeking a highly skilled and organized Executive Coordinator to join our team at Renous Extenserve Private Limited in Bangalore. As an Executive Coordinator, you will be responsible for providing administrative support to our organization personnel, including making complex correspondence, managing personnel records and documents, and coordinating travel itineraries.

Responsibilities:

  • Assists the organization personnel with making complex correspondence, personnel records, and documents.
  • Manages complex reporting, travel itineraries, staff memberships, and other administrative tasks.
  • Schedules, coordinates, and maintains calendars and travel itineraries for one or more individuals within the organization.
  • Coordinates meeting and travel arrangements, including ground transportation, hotel, flight, and visa assistance as needed.
  • Assists the organization with various business transformation projects, including researching issues and drafting documents for review by the assigning staff member.
  • Liaises with various departments and cross-functional teams for follow-ups and reports.
  • Manages administrative work where appropriate, including maintaining a well-organized file system conducive to the needs of the business lines.
  • Assists in making MIS reports and other monthly reports.
  • Assists new staff on-boarding for both employees and contractors.
  • Conducts directed internet-based research and summarizes findings in an organized manner.
  • Updates and maintains organization charts.
  • Attends meetings/calls with the leadership team in the late evening if required.

Requirements:

  • Excellent administrative and word processing skills.
  • Must be proactive and a self-starter.
  • Applied advanced knowledge of Outlook, Word, PowerPoint, and Excel, Access (Windows).
  • Strong communication and interpersonal skills, with the ability to work with all levels of staff members and varied work styles.
  • Excellent problem-solving skills, with the ability to find solutions with minimal direction.
  • Possesses outstanding organizational skills, including analytical ability to gather and summarize data for reports.
  • Capable of utilizing discretion in managing confidential or sensitive information.
  • Be a team player, dealing effectively with co-workers and internal clients at all levels.
  • Must be detail-oriented and able to work in a high-paced environment that requires multi-tasking.
  • Availability for some overtime work required.
  • 4+ years of similar progressive experience required.

About the Client:

The client provides training to unskilled, semi-skilled workers and helps get them blue-collar jobs with big corporate.



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