Multifacility Strategic Support Professional

2 weeks ago

Vizag, Andhra Pradesh, India beBeeChief Full time ₹ 10,00,000 - ₹ 15,00,000
Strategic Support Role

We are seeking a highly skilled and experienced Chief of Staff to join our team. This is a full-time remote position with excellent growth opportunities.

Main Responsibilities
  • Manage email inbox, prioritize messages, draft replies, and flag urgent matters.
  • Schedule and coordinate meetings with brokers, investors, and internal stakeholders.
  • Anticipate needs, surface critical information, and ensure senior leadership is prepared for all meetings and decisions.
Pipeline and CRM Management
  • Own the firm's CRM and deal pipeline, extracting property and market information from Offering Memorandums (OMs), broker emails, and Non-Disclosure Agreements (NDAs).
  • Track deal stages and generate pipeline reports.
  • Oversee daily HubSpot tasks and task checklists, ensuring that all workstreams remain on track.
Deal Support and Analysis
  • Prepare offering memos (OMs) and investor-facing materials in PowerPoint using firm-branded templates.
  • Draft Letters of Intent (LOIs) in Word and assist with NDA reviews.
  • Pull market and property-level information from CoStar to support underwriting.
  • Extract key data from OMs and broker materials and input into pre-built Excel models.
  • Maintain and update supporting spreadsheets, including rent rolls, property summaries, and comparable property data.
Research & Communication
  • Conduct market diligence calls with brokers, property managers, and apartment operators with a high level of spoken English proficiency.
  • Draft monthly investor update emails and reports with a high level of written English proficiency.
  • Prepare concise research briefs and business memos to support investment decisions.
Operations and Process Development
  • Document and refine Standard Operating Procedures (SOPs) for recurring tasks and firmwide business processes.
  • Ensure digital files are organized and information is consistently logged across systems.
  • Identify gaps in current workflows and propose solutions for greater efficiency.
Qualifications
  • Bachelor's degree in Business, Finance, or a related field.
  • Prior experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support role.
  • Strong English communication skills, both written and verbal.
  • Proficiency in MS Office Suite (Excel, PowerPoint, Word).
  • Ability to learn and work with software platforms like HubSpot and CoStar.
  • Ability to manage multiple priorities with sound judgment and minimal oversight.
  • Demonstrated ability to think critically, anticipate needs, and act as a trusted partner to senior leadership.

This role offers an exciting opportunity to grow your career and make a meaningful impact in the multifamily industry.

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