Administrative Operations Specialist

4 days ago

Jamnagar, Gujarat, India beBeeAdministration Full time ₹ 8,00,000 - ₹ 12,00,000
Administrative Operations Specialist

The role of Administrative Operations Specialist is a key position within an organization, responsible for managing day-to-day administrative operations.

  • Manage procurement and inventory of office supplies and assets to ensure seamless operation.
  • Coordinate with external vendors, service providers, and building management to maintain relationships and resolve issues promptly.
  • Oversee the maintenance of facilities, equipment, and utilities to ensure smooth functioning.
  • Monitor records of bills, payments, petty cash, and vendor contracts to maintain accurate documentation.
  • Coordinate company travel, accommodations, and meeting logistics to support business objectives.
  • Maintain accurate and up-to-date documentation and filing systems (physical & digital) to ensure compliance and efficiency.
  • Collaborate with HR to facilitate onboarding/offboarding, employee attendance, and leave tracking processes.
  • Ensure adherence to company policies and procedures, supporting internal audits as required.
  • Supervise housekeeping and maintain a clean and professional office environment.
  • Provide logistical support for events, trainings, or reviews to internal teams.

Requirements:

To succeed in this role, you should possess a graduate degree in any discipline and 3–5 years of proven experience in office administration or operations.

  • Proficient in MS Office Suite (Word, Excel, Outlook)
  • Excellent organizational, coordination, and communication skills
  • Strong problem-solving abilities and attention to detail
  • Ability to handle confidential information with discretion

Preferred Skills:

We seek individuals with basic knowledge of budgeting and vendor negotiations, familiarity with office management software or ERP systems, and comfort working in a fast-paced and deadline-driven environment.

Qualifications:

  • Bachelor's degree or equivalent experience
  • Strong interpersonal, customer service, and communication skills
  • Ability to multitask

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