Lead - Administration and Facility Management

5 days ago

mumbai, India Media.net Full time

About Media.net
Media.net is a leading online ad-tech company that develops innovative products for advertisers and publishers. Media.net has one of the most comprehensive portfolios of advertising technology in the industry across search, native, display, mobile, local, products and video. Media.net manages high-quality ad supply on over 500,000 websites and its platform and products are licensed by some of the largest publishers, ad networks and other ad tech companies worldwide.

Media.net is one of the largest contextual advertising company worldwide.. Media.net has key operation centers across – North America, Europe and Asia. Media.net's US HQ is based in New York, and Global HQ in Dubai.

Infrastructure projects
Proven track record as a Project Manager in driving and implementing office move/ refurbishment/ renovation/ upgradation / minor workspace modifications/ building out production floors/ cabin/ cubicles / conference rooms/ board rooms / parking space designing and building/ space management etc
Manage all aspects of project execution including but not limited to schedule development and management, budget development and management, internal approvals, design and construction document production, occupancy of medium to large offices, RFP processes, construction, MEP (AHM/UPS/Gen sets/AC vents etc), furniture, etc
Responsible for ensuring project is executed within defined schedule and budget
Review all proposed plans and construction documents to identify possible value engineering and cost reduction opportunities
Raising CapEx proposals for each project and ensuring design implementation and execution as per the set standards
Responsible for vendor management, negotiations, procurement, and all project documentation (including relevant approval) for all projects
Collaborate with vendors to ensure compliance with various OHS/EHS, Access, Fire & Safety standards

General Facilities Management
Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of operations
Focus on quality of service delivery, ensuring best practice
Overall responsibility for all soft services incl. Reception services, Postroom, Catering/Vending, Cleaning, Security, meeting rooms, events management etc.
Support the development of contracts and contractor management
Contribute to Procurement strategy and benchmarking projects
Support and lead the management of all Hard Services Incl. Asset Management across M&E plant, Buildings & Equipment and PPM scheduling
Ensure records are created and maintained for building (site log books) to demonstrate full operational procedures are followed
Manage office space utilization and continuously develop “ways of working”
Management and reporting of Facilities budgets supported by Finance business partner

Operational and Financial Responsibilities
Work across the business to support all aspects of operational service delivery.
To advise the senior leadership team in the allocation of space and office accommodation within the building.
Develop, review and keep the Business Continuity Plan and arrangements up to date, fit for purpose and regularly tested.
Devise, manage, deliver the annual Facilities budget.
Assess and forecast financial performance, including comparison of actuals to budget, consider outlook and manage activity to deliver agreed financial outcomes.

People Responsibilities
You will encourage, develop, and lead a team and build strong connections with external suppliers (catering, cleaning, M&E, storage, utilities, real estate, car fleet, etc.) to manage contracts and escalate and resolve concerns. You'll have a strong facilities network.
Organizing and scheduling tasks, delegating, and providing insight into how to prioritize and manage demand to maximize team talents.
Must be able to develop trust and confidence through communicating with colleagues about issues that affect their role.

Knowledge and Qualifications
Hold a Bachelors or Masters degree in Facilities Management or related field.
Extensive senior Facilities Management experience gained in comparable environments.
Demonstrate a full understanding of statutory legislation as it relates to the built environment.
Demonstrable knowledge of the full spectrum of facilities management functions, including contract management, tendering, business development, continuity planning, and hospitality services
Demonstrable up-to-date knowledge of current licensing, H&S and disability/access legislation, and the ability to apply these pragmatically through appropriate policies and procedures

Skills, experience and personal attributes
Should have handled projects independently.
Prior experience in the Interior fit-out/coworking industry.
Experience of negotiating and procuring facilities management service contracts based upon best practice principles, with an understanding and working knowledge of performance measurement techniques within the current facilities management market..
You will have experience of the management of facilities management and capital revenue budgets.
Demonstrate the ability to delegate where necessary and appropriate but equally ‘roll-up sleeves’ to accomplish key requirements as well.
Solid experience in Facility Management within a professional environment, with at least 3 years at a Senior Manager level experience within a corporate setting
The ability to communicate effectively and professionally with colleagues, contractors and key stakeholders.
Excellent interpersonal skills with proven ability to work collaboratively. Able to find pragmatic solutions and adapt to changing situations.
Leadership skills with proven experience of leading, supporting and mentoring teams.
Able to present information, verbally and in writing, in a clear, persuasive and concise manner to a wide range of stakeholders.

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