Virtual Operations Specialist

2 weeks ago

palakkad, India beBeeOperations Full time

Remote Operations AssistantWe are seeking a highly organized and detail-oriented Remote Operations Assistant to join our team. This is a virtual position that requires strong administrative skills, excellent communication abilities, and the ability to work independently in a remote setting.Job Summary:This role involves providing administrative support to US-based businesses, managing operational and back-office tasks, and serving as the main point of contact for correspondence and inquiries.Responsibilities:Administrative Support: Manage executives' schedules, handle emails and messages, and prepare documents, reports, and presentations.Excel and MIS Reporting: Utilize advanced Excel skills to generate insightful MIS reports, prepare spreadsheets, and dashboards providing key stakeholders with accurate data-driven insights for informed decision-making.Business Operations: Drive seamless business operations by overseeing and optimizing key processes, fostering cross-functional collaboration, and implementing efficiency-enhancing initiatives to achieve organizational objectives.Project Management: Oversee project planning, execution, and tracking to ensure timely delivery and alignment with business goals; coordinate cross-functional teams, manage project timelines, and mitigate risks to drive successful project outcomes.Data Management: Perform accurate data entry, maintain organized records, and manage file systems to ensure easy retrieval and secure storage of important information.Research: Conduct online research to gather relevant data and information and prepare summaries and reports to support decision-making.Vendor Management: Manage communication, documents, and invoices; process and track orders and take care of compliance and vendor contracts.Requirements:Minimum 3 years of full-time corporate work experienceExceptional written and verbal communication skillsBachelor's/Master's degreeAdvanced proficiency in Excel/Google Sheets (formulas, pivot tables, data visualization)Excellent time management and organizational abilitiesDemonstrated ability to identify and resolve issues proactivelyA team player who can collaborate effectively with colleagues at all levelsAbility to prioritize tasks and work independently in a remote settingPrior experience in US healthcare (insurance, billing, or administration) is a plusWorking Conditions:Quiet and brightly illuminated work environmentLaptop with Minimum 8GB RAM, I5 8th gen processor720P Webcam and HeadsetA reliable ISP with a minimum speed of 100 MbpsSmartphone

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