Executive Assistant

2 days ago

gurugram, India PureSoftware Pvt Ltd Full time

Key Responsibilities:Calendar & Schedule Management: Coordinate complex scheduling, meetings, and travel arrangements, including domestic and international itineraries.Email & Communication Support: Manage and prioritize emails and communications on behalf of the executive; draft and edit correspondence as needed.Meeting Preparation: Prepare agendas, documents, presentations, and take accurate minutes during meetings.Project Coordination: Track deadlines and help drive the completion of key initiatives and follow-ups.Gatekeeping: Serve as the first point of contact; handle inquiries with discretion and professionalism.Confidential Support: Manage sensitive information with a high level of confidentiality and discretion.Expense & Budget Management: Process expense reports, invoices, and assist in budgeting-related tasks.Office & Team Support: Collaborate with internal teams; help organize events, off-sites, or team meetings.Qualifications:Bachelor's degree or equivalent experience.3+ years of experience in an Executive Assistant or similar administrative role.Strong proficiency in Microsoft Office Suite, Google Workspace, and communication tools like Slack, Zoom, etc.Excellent verbal and written communication skills.Ability to multitask, prioritize, and maintain composure under pressure.High level of professionalism, integrity, and discretion.Familiarity with project management tools (e.g., Asana, Trello, Notion) is a plus.Preferred Traits:Proactive problem-solver with a can-do attitude.Strong attention to detail.Team player who can work independently and collaboratively.Adaptable and able to thrive in dynamic environments.Roles and Responsibilities Key Responsibilities:Calendar & Schedule Management: Coordinate complex scheduling, meetings, and travel arrangements, including domestic and international itineraries.Email & Communication Support: Manage and prioritize emails and communications on behalf of the executive; draft and edit correspondence as needed.Meeting Preparation: Prepare agendas, documents, presentations, and take accurate minutes during meetings.Project Coordination: Track deadlines and help drive the completion of key initiatives and follow-ups.Gatekeeping: Serve as the first point of contact; handle inquiries with discretion and professionalism.Confidential Support: Manage sensitive information with a high level of confidentiality and discretion.Expense & Budget Management: Process expense reports, invoices, and assist in budgeting-related tasks.Office & Team Support: Collaborate with internal teams; help organize events, off-sites, or team meetings.Qualifications:Bachelor's degree or equivalent experience.3+ years of experience in an Executive Assistant or similar administrative role.Strong proficiency in Microsoft Office Suite, Google Workspace, and communication tools like Slack, Zoom, etc.Excellent verbal and written communication skills.Ability to multitask, prioritize, and maintain composure under pressure.High level of professionalism, integrity, and discretion.Familiarity with project management tools (e.g., Asana, Trello, Notion) is a plus.Preferred Traits:Proactive problem-solver with a can-do attitude.Strong attention to detail.Team player who can work independently and collaboratively.Adaptable and able to thrive in dynamic environments.

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