Event Coordinator

JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong Whether you ve got deep experience in commercial real estate skilled trades or technology or you re looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward Events Coordinator Guest Service Ambassador Integrated Facilities Management Roles Responsibilities Lead event planning and execution ensuring adherence to timelines and budgets Develop and implement event strategies aligned with company objectives Manage and coordinate with vendors sponsors and partners for event requirements Supervise and mentor junior event executives and support staff Oversee event logistics including venue selection catering AV setup and registration Monitor event performance metrics and generate post-event reports for analysis Ensure compliance with safety regulations and risk management protocols Collaborate with stakeholders and PR teams for effective event promotion Monitoring the post-event reports feedback and documentation for future improvements maintained by the event s executive Monitoring the High level of communication with proper grooming standards as per the business requirement with all the event s team Proper tool and technical knowledge of google products Maintaining proper team building communication for the seamless operations Daily monitoring and updating of the event s sheet with accurate information Tracking of daily event s updates and ensuring the seamless work collaboration of internal team members Tracking all the internal event s expenses Event Management Coordinate with relevant stake holders for logistics support for any simple Full and big events Manage and operate meeting rooms function rooms convention facilities and other facilities at Client premises for use by Client employees Client clients and other visitors as required by Client Responsibility for all other duties and tasks as assigned by the Manager Meeting Room s Conference Room Board Room Management Monitoring the conference room meeting room Daily check all the meeting rooms installed equipment Projector VC any other IT products Service provider should get in touch with a specific technical team with the concern of Admin Prior to scheduled meetings presentations ensure that all furniture is arranged according to the client preference for a particular venue Includes coordination with the Audio Visual equipment Facilitate the scheduling of conference rooms training rooms on request Monitoring the client Managements with room set-up information including different choices of chair arrangement U-Shape theater classroom rounds room capacity for these different set-ups room amenities etc any other requirement should be provided to the employees after location admin approval Respond within 5 minutes to customer conference rooms and 15 minutes to internal conference rooms to technical requests due to additional furniture needs during meetings i e more chairs additional work surface etc This must be concerned with location admin Daily inspect the conference rooms training rooms and other venues and ensure the desired furniture arrangements have been accommodated general supplies are provided and requested equipment is in-place and functional After the conclusion of meetings ensure that all furniture is re-arranged into the standard configuration or set-up for subsequent usage on the same day Also make sure all equipment and supplies that are not dedicated to a particular room are returned to and secured in their appropriate location Ensure rooms are cleaned between meetings as needed during the day This includes ensuring that any catering materials have been cleared away and removed Note most of the conference rooms need to be checked once a day On a daily basis walk through each conference room checking the AV whiteboard accessories and cabinet contents and make suggestions if stocking levels should be altered Reports Management Meeting room checklist Meeting room conference mailers DSR Weekly reports MMR Inventory register Customer Feedback reports Suggestion Request reports Maintaining the team in out register and shift roaster Monthly Projector Report Monthly SLA Report Monthly Spent report Daily Event Schedule Additional Service Determination Facilitates requests for miscellaneous services e g decorations entertainment meeting materials signage meeting activities transportation and manages all logistical coordination of these details Event Execution Acts as a liaison between host and or requester and service providers to assure the achievement of guest expectations Event Planners will monitor offsite complex and VIP events based on size and degree of details Location On-site -Hyderabad TS Scheduled Weekly Hours 48 If this job description resonates with you we encourage you to apply even if you don t meet all of the requirements We re interested in getting to know you and what you bring to the table JLL Privacy Notice Jones Lang LaSalle JLL together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services We take our responsibility to protect the personal information provided to us seriously Generally the personal information we collect from you are for the purposes of processing in connection with JLL s recruitment process We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons We will then delete it safely and securely For more information about how JLL processes your personal data please view our For additional details please see our career 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