Event & Logistics Coordinator

2 days ago


Hyderabad, Telangana, India Magnus Group Full time ₹ 5,00,000 - ₹ 8,00,000 per year

Required Skill Set

1. Organizational & Management Skills

  • Strong multitasking and time management abilities
  • Ability to coordinate multiple logistics aspects simultaneously
  • Problem-solving and quick decision-making skills

2. Communication & Negotiation Skills

  • Strong verbal and written communication
  • Negotiation skills to finalize venue contracts and vendor agreements
  • Ability to liaise with hotels, transport providers, and other stakeholders

3. Financial & Budgeting Skills

  • Understanding of cost analysis and budget management
  • Ability to compare venue and logistics quotations
  • Negotiating best pricing and terms with vendors

4. Technical & IT Proficiency

  • Familiarity with event management software
  • Proficiency in MS Office (Excel, Word, PowerPoint) and Google Workspace
  • Knowledge of AV setup and IT logistics for conferences

5. Attention to Detail & Problem-Solving

  • Ability to foresee and mitigate potential logistical issues
  • Quick troubleshooting during events
  • Ensuring compliance with venue and safety regulations

6. Team Collaboration & Leadership

  • Coordinating with internal teams (marketing, sponsorship, speakers)
  • Managing vendor relationships and staff for smooth operations
  • Working with travel and accommodation teams for attendee logistics

Job Roles & Responsibilities

1. Venue Selection & Coordination

  • Research and shortlist potential venues based on requirements
  • Conduct site visits and assess venue facilities, seating capacity, and accessibility
  • Negotiate contracts, pricing, and additional services with venue representatives
  • Ensure compliance with health, safety, and event regulations

2. Logistics Planning & Execution

  • Develop and implement logistics plans for events
  • Arrange transportation, catering, security, and AV equipment
  • Ensure smooth check-in, registration, and seating arrangements
  • Coordinate on-site operations and troubleshoot issues during the event

3. Hotel & Accommodation Management

  • Identify and finalize hotel partnerships for guest accommodations
  • Negotiate room blocks, rates, and additional hotel services
  • Coordinate room bookings for speakers, VIPs, and attendees
  • Ensure hotel logistics align with event schedules

4. Vendor & Supplier Management

  • Communicate with vendors for catering, event setup, and AV support
  • Oversee contract negotiations and service agreements
  • Ensure timely delivery and setup of materials, furniture, and equipment

5. Budget & Cost Control

  • Prepare budget estimates for venue, logistics, and hotel expenses
  • Monitor and control expenses to stay within budget
  • Manage invoices, payments, and financial reconciliation

6. On-Site Coordination & Troubleshooting

  • Oversee on-the-ground event logistics and staff assignments
  • Handle last-minute changes and resolve logistical challenges
  • Ensure smooth execution of the event from setup to breakdown

  • Events Manager

    6 days ago


    Hyderabad, Telangana, India Alankara Event decor company Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    An Event Manager is responsible for planning, organizing, and executing events that align with the clients or organization's objectives. The role involves overseeing all aspects of event planning, including budgeting, logistics, vendor coordination, and on-site management to ensure a smooth and successful experience.Key ResponsibilitiesPlan, coordinate, and...

  • Events Coordinator

    5 days ago


    Hyderabad, Telangana, India Gamut HR Solutions Full time ₹ 4,00,000 - ₹ 12,00,000 per year

    Company OverviewGamut HR Solutions is a Hyderabad-based company, renowned for helping individuals find the right job. With a small team of 2-10 employees, we focus on personalized solutions to meet the employment needs of our clients. For more information, visit our website.Job OverviewWe are seeking a motivated Events Coordinator to join our team in...

  • Logistics Coordinator

    2 weeks ago


    Hyderabad, Telangana, India RentoMojo Full time ₹ 2,50,000 - ₹ 6,00,000 per year

    About The CompanyWe, RentoMojo, were founded by IITM alums and serial entrepreneurs who worked out of almost every majorcity in India in his first five years of corporate career. Frustrated with the hassles of relocating from one placeto the other, and tired of finding that perfect cluster of home essentials that suited their lifestyle."The spending youth,...


  • Hyderabad, Telangana, India RentoMojo Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    About The CompanyWe, RentoMojo, were founded by IITM alums and serial entrepreneurs who worked out of almost every majorcity in India in his first five years of corporate career. Frustrated with the hassles of relocating from one placeto the other, and tired of finding that perfect cluster of home essentials that suited their lifestyle."The spending youth,...

  • Event Manager

    1 day ago


    Hyderabad, Telangana, India We Connect Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Company DescriptionWe Connect is a professional event management company based in Hyderabad, India, specialized in organizing a wide range of events and promotions, from sports events to seminars. We offer comprehensive event solutions to meet all our clients' needs under one roof. In an ever-evolving industry, we pride ourselves on staying ahead of the...

  • Event Coordinator

    1 week ago


    Hyderabad, Telangana, India Hungry Bird It Consulting Services Full time ₹ 8,00,000 - ₹ 12,00,000 per year

    Hello Candidates,Greetings from Hungry Bird IT Consulting Services Pvt Ltd.We are hiring for Event Coordinator for our Client.Job Title: Event Coordinator (with Journalism Background)Location: HyderabadExperience: Minimum 1+ YearsIndustry : PharmaKey Responsibilities:Plan, coordinate, and execute corporate, promotional, and marketing events.Draft press...


  • Hyderabad, Telangana, India Magnus Group Full time ₹ 6,00,000 - ₹ 8,00,000 per year

    Responsibilities:* Greet guests upon arrival & departure* Maintain front desk operations* Coordinate logistics for events* Manage guest requests & complaints* Handle hotel bookings

  • Event Planner

    6 days ago


    Hyderabad, Telangana, India Festivate Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Responsibilities:* Plan & execute events from concept to delivery* Manage event logistics & budgets* Coordinate with vendors & stakeholders* Monitor event success & analyze resultsAnnual bonus


  • Hyderabad, Telangana, India Colors Events Full time ₹ 4,00,000 - ₹ 6,00,000 per year

    Venue Mgmt: Search, select & book suitable venues (size, layout, and accessibility) Vendor Mgmt & Logistics + Onsite Operations: Identifying, negotiating and managing vendors for various events needs, such as catering, entertainment, and decorations Required Candidate profileONLY FEMALES : Should be Very good at English, Hindi and Telugu languages.

  • Event Coordinator

    1 week ago


    Hyderabad, Telangana, India Magnus Group Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Responsibilities: Coordinate the management of scientific event, design session, invite global expert, liaise with speakers, form committees, stay updated on research, ensure event succes, report progress, provide feedback for conference improvement.