Events Coordinator

Greetings from TechMahindra

We are currently looking for Events Coordinator - U2 to work with our internal team here in Hyderabad (WFO).

Role: Events Coordinator - U2 (Fulltime/Permanent)

NOTE: As per Tech Mahindra the designation on papers will be "Sr. Associate Analyst - BPS/U2"

Location: Hi-Tech city , Hyderabad

EXP: 1.8Y till 10Y (Stakeholder/Clients management + Good understanding of PO/Invoice)

Payroll: Tech Mahindra

Client: UK Based (500 years old publishing house)

Shift: 12PM till 9:30PM (2 way free transport will be provided with in the radius of 30Kms)

Work More: WFO (5 Day working/Fixed week offs on Sat & Sun)

Interview Mode: Virtual

PURPOSE OF ROLE:

Manage the administrative and logistical work for the Global Events Events team (specifically finance administration and supporting the Author Promo function in the Global Events team)

KEY ACCOUNTABILITIES:

• Arranging internal and external meetings/room bookings and in-house catering
• Manage equipment and publications orders and track dispatches
• Raising POs, receipting them, passing them to Invoices for payment and ensure that they are paid within the deadline Using SAP Concur tool
• Adding new suppliers and admin involved
• Dealing with deliveries for events (i.e. placing the order for list of publications, merchandise and equipment, ensuring that they get to the venue in time)
• Arranging the return of items like banners
• Keeping an eye of publications in stock and checking stock inventory and checking article

numbers as to how much we have left Provide event-related administrative and operational support for Author Promo function.

• Manage and process payments, including setting up new vendors, track and record Author

Promotion budget

• Support Author/Speaker Promotional programme with booking flights and accommodation
• Regularly update author database and collate abstracts for key campaigns.
• Track and record Author Promotion budget (raising POs etc, process and record author

expenses and travel invoices)

• Logging and maintaining the excel sheet with all the talks
• Supporting the development of the new author speaker library
• Liaising with the regional markets on the travel itineraries and making sure the 'on the ground' details are all organized and added to the itinerary.

EDUCATION: Graduation in Any field

SKILL(S):

Essential:

• Excellent spoken and Written English language skills
• Excellent communication skills
• Flexible approach to work and ability to work independently
• Experience of working in an office environment
• Excellent time management & productivity
• Enthusiastic team player with a positive can-do mentality & proactive approach to work
• Exemplary organizational and administration skills with a strong attention to detail
• Flexibility & adaptability able to cope with and thrive off a varied and fluctuating workload.
• Excellent written communication to draft emails and review documents
• Ability to deal with sensitive information appropriately and show tact & discretion at all times
• Excellent MS skills

Desirable:

• Works well under pressure and to strict time constraints
• Comfortable at dealing with people at all levels of the organization
• Strong influencing skills
• Inquisitive and willing to show initiative
• Customer service skills

EXPERIENCE:

Essential
•

Previous experience working in an EA/PA capacity

Experience working in a busy and fast-paced environment

Budget management / demonstrable financial awareness (Must have experience in raising POs and in managing travel invoices)

Desirable:

Dealing with an international audience

Experience in planning meetings or events

Experience in supporting project managers on complex projects

Interested candidates can share their CVs at or can text me on my WhatsApp:

Regards,

Dheeraj