Executive Asst. To Director
2 days ago
Role & responsibilities
- Provides high level of secretarial assistance to Executive Director.
- Managing the director's schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans.
- Communicating with stakeholders on behalf of the director. This includes answering phone calls, responding to emails, and drafting correspondence.
- Coordinate with Project Offices and Factories for collecting MIS.
- Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Executive Director.
- Reminding important task, meetings and deadlines to Executive Director.
- Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff.
- Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting.
- Coordinates with internal and external stakeholders on behalf of Office of Executive Director
- Collating and compiling MIS and Technical Information.
- Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports.
- Maintain Contacts / Business Cards/ guest list.
- Prepare MOM and circulate the same to concerned departments.
- Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs.
- To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications.
- Maintaining office stationery and necessary office supplies.
- Booking and arranging Travel, Visa, Transport and Accommodation.
- Any other task assigned by the management from time to time
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