Executive assistant to Director
2 days ago
Primary title (optimized): Executive Assistant to Director
About The Opportunity
We are a fast-scaling technology company operating in the AI, software development and enterprise solutions sector. We deliver product and services to global customers and maintain a high-performance, collaborative on-site culture. The role is based in India and requires a detail-oriented Executive Assistant to provide proactive, day-to-day support to a senior Director.
Role & Responsibilities
- Manage the Director&aposs calendar and inboxprioritise commitments, schedule meetings, and proactively resolve conflicts to optimise time.
- Coordinate domestic and international travel logistics including itineraries, visas, accommodation, and expense reconciliation.
- Prepare and distribute meeting agendas, compile briefing packs, capture accurate minutes, and follow up on action items.
- Act as the Director&aposs primary internal and external liaisonscreen requests, draft communications, and escalate decisions when needed.
- Own administrative workflows: expense reports, vendor coordination, office supplies, and basic contract/PO tracking.
- Maintain strict confidentiality of sensitive information and support ad-hoc projects, presentations, and stakeholder events.
Skills & Qualifications
Must-Have
- 3+ years experience as an Executive Assistant supporting senior leadership (Director-level or above).
- Expert-level calendar management and strong prioritisation skills; comfortable with fast-changing schedules.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and Google Workspace; familiarity with calendar and booking tools.
- Excellent written and verbal English communication; polished phone and email etiquette.
- High degree of discretion, professionalism, and ability to handle confidential information.
- Strong organisational skills with attention to detail and proven ability to manage multiple tasks under pressure.
Preferred
- Bachelor&aposs degree or equivalent; prior exposure to tech or AI companies is a plus.
- Experience with expense management systems and basic familiarity with project management tools (Asana, Trello).
- Multilingual ability (e.g., Hindi + English) and prior experience coordinating C-level stakeholder events.
Benefits & Culture Highlights
- On-site role with direct engagement in a collaborative, high-growth technology environment.
- Competitive compensation, professional development opportunities, and exposure to senior leadership.
- Fast-paced role offering broad ownership across administrative and operational functions.
Apply if you are an organised, proactive executive support professional who thrives in a dynamic tech setting and can partner closely with senior leadership to drive efficiency and impact.
Skills: office,management,administrative,leadership
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