Executive Assistant

is a leader in AI-powered data security and management Aided by an extensive ecosystem of partners Cohesity makes it easy to secure protect manage and get value from data across the data center edge and cloud Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities including immutable backup snapshots AI-based threat detection monitoring for malicious behavior and rapid recovery at scale We ve been named a Leader by multiple analyst firms and have been for Innovation Product Strength and Simplicity in Design Join us on our mission to shape the future of our industry Ready to secure the future of data with Cohesity As an Executive assistant you play a vital role in supporting the engineering leadership You re not just an individual contributor you re a vital member of the Cohesity Team Cohesity is at the forefront of transforming data management with innovative solutions that simplify and modernize how organizations manage protect and derive value from their data We are seeking an organized and proactive Executive assistant The ideal candidate must excel in communication management and coordination This role requires someone who is detail-oriented efficient and adaptable to a dynamic and fast-paced environment HOW YOU LL SPEND YOUR TIME HERE Key Responsibilities Document and System Coordination Data entry facilitation of contracts SOWs PRs and POs in alignment with procurement policies Review invoices and input for receivables Coordination of presentation and presentation material Maintains documents electronic and hard copy Acts as delegate for system reviews and approvals in Oracle WD VMS eTime and Concur in alignment with procurement policies Learns to use professional concepts Applies company policies and procedures to resolve routine issues Works on problems of limited scope Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained Builds stable working relationships internally Communication Act as the primary point of contact between the employer and internal external stakeholders Manage phone calls emails and correspondence promptly and professionally Draft proofread and organize documents and presentations Management Coordinate and oversee guest visits meetings and events Greet and assist visitors ensuring a positive and welcoming experience Handle scheduling arrangements and logistics for meetings and appointments Organize and manage domestic and international travel plans Book flights accommodations and transportation Prepare detailed itineraries and ensure all travel documents are in place General Administrative Support Manage the employer s calendar ensuring optimal time management Handle personal errands and tasks as needed Maintain confidentiality in all aspects of work Business Coordination Prepares and submits expense reports Maintains office supplies and submits supply orders Contacts stakeholders to coordinate delivery of research requests and briefing materials Raises issues and schedules recovery for IT or system related issues Resource for and expert on company processes procedures and policies Awareness of client personal conflicts and schedule Site Coordinator Responsibilities Site Liaison First point of contact for local queries related to the site committee or suggestions for future events Provision of executive support to Site Senior Executive SSE including site communications Planning co-ordination of Senior Executive visits including agendas co-ordination of meetings catering travel dinners etc Planning co-ordination of site wide events e g Town Hall meetings seasonal events etc including budget planning management promotion of events Management of site budget including sourcing of vendors negotiating contracts etc WE D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING Excellent verbal and written communication skills Strong interpersonal and guest management skills with a friendly and professional demeanor Exceptional organizational skills and attention to detail Proficiency in Microsoft Office Suite Word Excel PowerPoint and scheduling tools Ability to multitask and prioritize effectively under pressure Proven experience in travel management including handling complex itineraries Flexibility to adapt to changing priorities and schedules Requirements Prior experience as a Personal Assistant Executive Assistant or similar role Bachelor s degree Availability to work flexible hours including occasional weekends For information on personal data processing please see our Equal Employment Opportunity Employer EEOE Cohesity is an Equal Employment Opportunity Employer All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by law If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying you may contact us at 1-855-9COHESITY or talent cohesity com for assistance Data Privacy Notice for Job Candidates For information on personal data processing please see our In-Office Expectations Cohesity employees who are within a reasonable commute e g within a forty-five 45 minute average travel time work out of our core offices 2-3 days a week of their choosing