Executive Assistant

Job Category Administrative Assistant At the Global Finance and Business Management team you will need to work well in a team environment be able to represent the managers group with professional courtesy and acumen and deliver flawless work output Job Summary As a Senior Executive Assistant within Finance you will be responsible for performing an array of administrative functions requiring confidentiality initiative and sound decision making for the executive their team of managers and other stakeholders Your daily routine also includes interaction with various executive level internal clients You will need to adapt procedures processes and techniques to complete assignments in line with the department s activities and goals Job Responsibilities Manage and handle multiple complex and detailed calendars dealing with multiples and or urgent meeting conflicts setting up of meetings and conference calls internally and externally Handle all associated logistical aspects Work in a fast paced ever changing environment and to effectively handle multiple priorities with a calm professional and willing attitude Respond to phones professionally field phone calls address issues or redirect as appropriate and distribute messages in a timely and appropriate manner Coordinate travel arrangements air hotel accommodations and ground transportation prepare detailed itineraries required travel visas documents and assure accuracy and timely delivery of plans tickets to travelers Process invoices and Travel and Expense claims for senior leaders in a timely manner Ensure all policies are followed and items are processed within provided guidelines Act as a subject matter expert for policies and procedures Open to taking on increased and or new responsibilities at any time Assist with overflow special projects assistant back-up coverage and day-to-day tasks Required qualifications skills and capabilities Bachelor degree in any stream Minimum 5 years experience in an Executive Administrative Assistant role Strong working experience with Microsoft Word Excel and PowerPoint Knowledge of general office procedures e g scheduling expenses calendar management Superior oral and written communication skills Preferred qualifications skills and capabilities Adaptable team player Good problem-solving ability and Effective interpersonal skills Excellent telephone etiquette Tact and good judgment in confidential situations and proven experience interacting with senior management Ability to adapt procedures processes and techniques to the completion of assignments About Us JPMorganChase one of the oldest financial institutions offers innovative financial solutions to millions of consumers small businesses and many of the world s most prominent corporate institutional and government clients under the J P Morgan and Chase brands Our history spans over 200 years and today we are a leader in investment banking consumer and small business banking commercial banking financial transaction processing and asset management We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success We are an equal opportunity employer and place a high value on diversity and inclusion at our company We do not discriminate on the basis of any protected attribute including race religion color national origin gender sexual orientation gender identity gender expression age marital or veteran status pregnancy or disability or any other basis protected under applicable law We also make reasonable accommodations for applicants and employees religious practices and beliefs as well as mental health or physical disability needs Visit our for more information about requesting an accommodation About the Team Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing Our corporate teams are an essential part of our company ensuring that we re setting our businesses clients customers and employees up for success