Executive Assistant

3 weeks ago

Bangalore Karnataka, India RareMinds Full time

Job title Executive Assistant Work Location Bangalore Division Department Founders Office Reports to Managing Director Position Overview The Executive Assistant will provide high-level administrative support to Managing Director This role requires a proactive organized and detail-oriented individual who can manage a variety of tasks including scheduling communication travel coordination document preparation and other administrative duties The ideal candidate will be a strong communicator able to multitask effectively in a fast-paced environment and able to maintain confidentiality Requirements Key Responsibilities Administrative Support Manage the executive s calendar scheduling meetings appointments and travel Screen phone calls emails and other communications directing them appropriately Draft review and send communications on behalf of the executive Prepare and proofread documents reports and presentations Handle confidential information with discretion and professionalism Travel and Event Coordination Arrange domestic and international travel including flight bookings hotel accommodations and ground transportation Organize logistics for meetings conferences and special events ensuring all arrangements are in place Project Management Assist in the management and tracking of ongoing projects Create and maintain project timelines ensuring deadlines are met and deliverables are achieved Act as a liaison between the executive and various departments or stakeholders Meeting Preparation Prepare agendas attend meetings and take minutes Follow up on action items from meetings to ensure timely completion Office Management Maintain office supplies ensuring the executive s office is organized and well-stocked Coordinate with other departments and teams to ensure smooth day-to-day operations Communication Serve as a key point of contact between the executive and internal external stakeholders Handle correspondence and requests on behalf of the executive in a professional and timely manner Benefits Qualifications and Skills Education Bachelor s degree or equivalent experience Skills Proficiency in Microsoft Office Suite Word Excel PowerPoint Outlook Strong organizational and time management skills Exceptional written and verbal communication skills Ability to work independently and as part of a team Attention to detail and accuracy in all tasks Ability to maintain confidentiality and handle sensitive information Knowledge of project management tools is a plus

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