Executive Assistant

4 weeks ago

Solapur, Maharashtra, India MIT Vishwaprayag University Full time
MITVPU is looking for a seasoned Graduate / Postgraduate having passion for academia and affluent in technical skills to assist and be a part of the Vice-Chancellor's Secretariat @ MIT Vishwaprayag University, Solapur

Responsibilities in brief:

- Assist the Vice Chancellor in all the academic affairs and prepare the PPTs, material for the meetings under his guidance.
- Prepare, collate and distribute information relating to various academic committees under the guidance of the VC.
- Preparing, collating the documents based on the Vision and mission of the Vice-Chancellor in development of the University.
- Assist the VC in the work related to collaborations with Universities, Academicians, Industries etc.
- Communicate with internal and external delegates on behalf of the VC
- Coordinate with all the deans of the schools, Registrar's office on behalf of the VC's Secretariat
- Surf on internet / update self with the latest news / trends in higher education and appraise the VC from time to time
- Prepare Minutes of the Meetings
- Ensure compliance with university policies and procedures and applicable legal rules and regulations and update the VC as and when needed.
- Develop and maintain data and analytical systems relevant to the VC's Office,
- Oversee all the activities pertaining to VC's Office.
- Oversee the hospitality of the guests of the VC's Office
- Shall coordinate and manage the University events on behalf of the VC's Secretariat
- Shall have complete awareness of the representation system structure (i.e The VC's Secretariat) and a good understanding of University's working as a whole.

Qualifications & Skills:

- Graduate / Postgraduate with an MBA (Preferably in Engineering Stream)
- Shall possess strong digital literacy
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented,
- Ability to multi-task with great follow-up skills
- Strong written and verbal communication skills, email etiquettes

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